Administrative Assistant

STI; Tallahassee (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

STI is seeking an administrative support specialist for the Division of Children's Medical Services in Tallahassee, reporting to the Department.

You will handle daily operations, answer calls on a multi-line system, greet visitors, sort mail, coordinate travel, meetings, and prepare memos, while ensuring DOH policy compliance.

This role requires professional communication, organization, and the ability to manage multiple tasks with attention to detail. The position is based in Tallahassee, FL.

Responsibilities

• Assist with daily administrative operations in the Division of Children's Medical Services as directed by the Department.
• Answer and re-direct calls on a multi-line phone system as directed by the Department.
• Sort and distribute mail as directed by the Department.
• Greet and assist visitors in finding the correct destination as directed by the Department.
• Ensure compliance with DOH policies and procedures.
• Assist the Bureau Chief in coordinating daily operational functions within the Division.
• Coordinate, review, edit, and format outgoing correspondence.
• Draft, format, and complete routine memos and letters within established timeframes.
• Coordinate travel arrangements, prepare itineraries, and submit travel reimbursements for CMS Plan staff.
• Coordinate meetings, including scheduling of meeting rooms, preparation of agendas and materials.
• Coordinate conference calls.
• Attend staff and other meetings as required.

Job description

Providing administrative support to the Chief of Medical Services

• Assistwith daily administrative operations in the Division of Children's Medical Services as directed by the Department.
• Answer and re-direct calls on a multi-line phonesystem as directedby the Department.
• Sort and distribute (internal and external) mail as directedby the Department.
• Greet and assist visitorsin finding the correct destination as directed by the Department
• Ensures compliance with DOH policiesand procedures.
• Assists the BureauChief in coordinating dailyoperational functions within the Division.
• Coordinates,reviews, edits, and formats outgoingcorrespondence.
• Drafts, formats,and completes routinememos and letter within established timeframes.
• Coordinatestravel arrangements, prepares itineraries, prepares, and submits travelreimbursements for the CMS Plan staff.
• Coordinates meeting, includingthe scheduling of meeting rooms, preparation of agendas, materials.
• Coordinates and makes arrangements pertaining to conferencescalls.
• Attends staff and other meetingsas required.