Administrative Assistant

The Pinnacle School; Stamford (CT); On-site; USD 50,000 - 75,000; Full time

Job summary

The Pinnacle School in Stamford, CT seeks an Administrative Assistant for a full-time, 12-month position to support daily operations and create a welcoming school environment. The compensation range is $50,000-$75,000 annually.

The role emphasizes organization, front desk coverage, scheduling, records management, and collaboration with teachers, clinicians, and staff to ensure efficient school functioning and high-quality service to families.

Qualifications

• Experience providing administrative support in a special education school environment.
• Professional, welcoming demeanor and strong interpersonal skills for working with staff, students, and families.
• Highly organized, detail-oriented, and able to manage multiple tasks independently.
• Proficiency with Microsoft, Google Suite, PowerSchool, CT-SEDS, Concur, and other school systems.
• Supports scheduling, communication, record-keeping, and special projects.
• Coordinates calendars, group emails, and PPT scheduling.
• Experience with compliance and regulations surrounding special education, including IEP processes and documentation.

Responsibilities

• Provide front-desk coverage and general office support.
• Assist in scheduling, communication, and record-keeping for state reporting.
• Liaise with staff, families, districts, and external agencies.
• Maintain school-wide calendars and purchase orders.
• Support Head of School and Director of Education with special projects.

Skills

Administrative support

Interpersonal skills

Highly organized

Detail-oriented

Schedule management

Record-keeping

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

PowerSchool

CT-SEDS

Concur

Appendix: School systems

Job description

At The Pinnacle School, we support students with complex learning challenges through tailored academics, therapeutic support, and collaborative problem solving. Guided by resilience, inclusion, and student empowerment, we redefine education for every learner. Join us and help students achieve confidence and independence.

The Pinnacle School, a private, special education day school for students in grades 2 through 12, seeks an Administrative Assistant for a full-time, school-based position (12 months).

The Pinnacle School enables students with complex learning profiles and secondary co-occurring needs to thrive through small class sizes, differentiated instruction, active problem-solving and relationship building. The school is accredited by the New England Association of Schools and Colleges (NEASC) and is a Connecticut state-approved special education school. Our students are both privately and district-placed, and come from Connecticut and New York.

Candidates will be joining a passionate, invested, and collaborative team of highly trained clinicians, life coaches and teachers with expertise in special education, school counseling, speech and language therapy, occupational therapy, and classroom and behavior management.

Candidates will be able to work a M-F 7:30am-3:30pm.

Candidates will have possess a Bachelors Degree.

Compensation range is $50,000-$75,000 annually.

As a primary point of contact for students, families, visitors, school districts, outside agencies, vendors, and staff, this position plays an essential role in creating a professional, organized, and welcoming school environment while supporting the efficient day-to-day operation of the school. The Administrative Assistant will perform duties with a high degree of independence, sound judgment, focused initiative and aligned with the mission and values of The Pinnacle School. This position requires someone who is highly organized, able to manage multiple competing priorities, comfortable working in a fast-paced school environment, and committed to providing excellent service.

The successful candidate will meet the following requirements:

• Experience providing administrative support in a special education school environment
• Professional, welcoming demeanor and strong interpersonal skills for working with staff, students, and families
• Highly organized, detail-oriented, and able to manage multiple tasks and responsibilities independently
• Proficiency with Microsoft, Google Suite, PowerSchool, CT-SEDS, Concur, and other school systems
• Supports the Head of School and Director of Education with scheduling, communication, record-keeping, and special projects
• Coordinates and maintains school-wide calendars, group emails, and PPT scheduling
• Experience with compliance and regulations surrounding special education, including familiarity with IEP processes and documentation
• Manages student and staff records, including attendance, file organization, and compliance documentation
• Liaises with facilities and IT departments for school maintenance, technology needs, and emergency drills
• Oversees purchasing, inventory, and vendor communication; creates and tracks purchase orders and expenses
• Provides front desk coverage and general office support as needed
• Support leadership with state reporting requirements and administrative deadlines.
• Assist in maintaining accurate documentation necessary for state and regulatory compliance.
• Support the organization and maintenance of records related to special education processes and documentation.
• Maintains organized and professional shared spaces, including lobby and common areas
• Demonstrates flexibility, initiative, and a collaborative mindset to support the daily operations of the school.

The Pinnacle School is an equal opportunity employer, committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy status, national origin, age, disability, genetic information, or status as a protected veteran, or any other characteristic protected by law.

If you require reasonable accommodations during the application or interview process, please contact us at [e-mail].