Administrative Assistant

HireLevel, Inc.; St. Louis (MO); On-site; USD 26,000 - 29,000; Full time

Job summary

HireLevel, Inc. is seeking an Administrative Coordinator / Logistics Support in Saint Louis, MO. The role requires reliable attendance and adherence to a 7:00am–3:30pm schedule, Monday through Friday.

Compensation ranges from $19 to $21 per hour based on experience. The position involves data entry, phone management, scheduling, and creating Bills of Lading for outbound shipments. Candidates should be detail-oriented with strong organization and communication skills.

Qualifications

• Perform accurate data entry and maintain company records.
• Answer and direct incoming phone calls professionally.
• Coordinate and communicate with internal and external personnel to schedule inbound and outbound appointments.
• Create Bills of Lading (BOLs) for outbound shipments.
• Maintain, update, and track multiple spreadsheets and reports.
• Ensure accurate documentation and timely communication across departments.

Responsibilities

• Support daily administrative and logistics functions as needed.
• Work with internal teams to ensure timely shipment scheduling.
• Maintain records and ensure accuracy of data across multiple systems.
• Support customer service with shipment coordination and document handling.
• Assist with reporting and analytics as required.
• Maintain a professional communication standard with vendors and staff.

Skills

Data entry

Phone handling

Organization

Communication

Time management

Attention to detail

Tools

Spreadsheet software

Logistics software

Job description

HireLevelis hiring for Administrative Coordinator / Logistics Support inSaint Louis MO. Reliable attendance is essential for success in this position.

Shift: 7am-330pm -- Monday - Friday

Compensation:$19 - $21 BOE

Responsibilities:

• Perform accurate data entry and maintain company records.
• Answer and direct incoming phone calls professionally.
• Coordinate and communicate with internal and external personnel to schedule inbound and outbound appointments.
• Create Bills of Lading (BOLs) for outbound shipments.
• Maintain, update, and track multiple spreadsheets and reports.
• Ensure accurate documentation and timely communication across departments.
• Support daily administrative and logistics functions as needed.

• Previous administrative, logistics, customer service, or office support experience preferred.
• Strong computer skills with the ability to navigate multiple software systems.
• Exceptional organizational and time-management skills.
• High attention to detail and accuracy.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple priorities.

We are an equal opportunity employer!