Administrative assistant

Montessori Autism Program Services, Inc; Springfield Meadows (CA); On-site; USD 30,000 - 45,000; Part time

Job summary

Montessori Autism Program Services, Inc. in El Dorado Hills, CA is seeking a part-time Administrative Assistant to support the Director and office operations.

The role includes managing phones, emails, document creation, file maintenance, and HR-related tasks, with a collaborative team approach. The ideal candidate has 2 years of office administration experience (medical office preferred), strong confidentiality, and proficiency in Microsoft Office and Google Docs.

Qualifications

• Preferred 2 years' experience in office administration (Medical office preferred).
• Familiarity with Human Resources and Labor Laws.
• Maintain confidentiality and discretion with information related to all services and operations.

Responsibilities

• Answer phones, email, scan, fax, and copy documents.
• Meet goals of quality and quantity.
• File materials and maintain general files.
• Organize, maintain and audit clinical files.
• Create documents, letters and brochures.
• Provide administrative support to staff.
• Run office errands and schedule meetings.
• Assist HR activities including attendance, handbook, payroll, recruitment.
• Attend staff meetings and other meetings as requested.

Skills

Office administration

Human Resources

Microsoft Office

Time management

Communication

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Google Docs

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative assistant

Part Time Montessori Autism Program Services, Inc, El Dorado Hills, CA, US

8 days ago Requisition ID: 1010

Salary Range: $22.00 To $33.00 Hourly

Administrative Assistant

Job Description

Summary :

The Administrative Assistant is a part-time position that is responsible for assisting the Director in the needs of the organization. The Administrative Assistant reports to the Director and works as a coordinated team with the administrative office.

Administrative Responsibilities

Office duties – answer phones, emailing, scanning, faxing and copying

Meet goals of quality and quantity

File all materials; care and maintain general files.

Organize, maintain and audit clinical files

Create necessary documents, letters and brochures

Give administrative assistance to support staff

Run office errands

Assist with maintaining and updating packets as needed

Scheduling of meetings, as needed

Assist with Human Resources – attendance, employee handbook, payroll,recruitment

Attend monthly meetings for office staff, all staff meetings and other meetings as requested.

Willingness to take on extra duties as necessary

Qualifications

Preferred 2 years' experience in office administration (Medical office preferred)

Familiarity with Human Resources and Labor Laws

Maintain confidentiality and discretion with information related to all services and operations, without exception

Must be positive and upbeat and work well with different age groups and personalities

Must have Knowledge of general office administration support and knowledge of office equipment

Must be proficient in Microsoft Office Platform: Word, Excel, Power Point, and

Publisher as well as Google docs.

Must be able to work independently and on schedule

Must have a professional demeanor and presentation

Must be able to communicate effectively (written/oral) with staff, management, clients and their families

Must have proven organizational skills with the ability to juggle multiple projects at one time

Must be able to work quickly, efficiently and accurately with excellent Time Management Skills

Must be detail oriented with excellent analytical and critical thinking skills

Must be a self-starter, take initiative and follow through

Must assist & support Upper Management and office staff with other administrative duties assigned

Ability to pass a Department of Justice fingerprint screening/background check