Administrative Assistant

Memorial Physician Practices; Springfield (OR); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Comprehensive Benefits

PTO & Insurance

Tuition Assistance

401(k) Retirement Plan

Wellness Programs

Professional Development

New Hospital Opening

Job summary

PeaceHealth Springfield Rehabilitation Hospital is seeking an Administrative Assistant to support the CEO and administrative team. You will manage credentialing and physician files, handle correspondence, and assist the Medical Director and staff with clerical duties.

The role emphasizes confidentiality, meticulous credentialing processes, and proactive project support in a brand-new inpatient rehabilitation facility. Strong organizational and communication skills are essential for success.

Qualifications

• HS Diploma/GED required; College level education preferred
• Excellent communication skills
• Excellent computer skills
• Ability to work harmoniously with other personnel
• Ability to deal tactfully with patients, hospital staff and the public
• Must follow written and oral instructions
• Must read/write/speak English

Responsibilities

• Manage routine operations and special projects for the hospital as assigned.
• Handle all correspondence for the leadership team.
• Assist CEO in all assigned administrative duties.
• Provide clerical support for the Medical Director, Committee Chairs and Medical Staff.
• Maintain and secure Medical Staff Credentials files.
• Lead the credentialing information collection for applicant physicians.
• Ensure physician credential files are complete before Credentials Committee review.
• Maintain confidentiality of information.
• Record, transcribe, and type memos/minutes for meetings and committees.

Skills

Excellent communication skills

Excellent computer skills

Confidential handling of information

Team-oriented

Follow written and oral instructions

Education

HS Diploma/GED; college preferred

Job description

Facility:PeaceHealth Springfield Rehabilitation Hospital

Schedule: Full Time

Join us in opening PeaceHealth Springfield Rehabilitation Hospital, a brand-new inpatient rehabilitation facility.

Your experience matters

PeaceHealth Springfield Rehabilitation Hospital is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. Byjoining our team, you're embracing a vital mission dedicated to making communities healthier®. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

How you'll contribute

The Administrative Assistant provides administrative support to the CEO and Administrative team (as needed) for general office duties. Responsible for credentialing and physician files.

An Administrative Assistant who excels in this role:

• Manages routine operations and special projects for the hospital as assigned.

• Handles all correspondence for the leadership team

• Assists CEO in all assigned administrative duties.

• Provides clerical support and completes special projects for the Medical Director, Committee Chairs and Medical Staff.

• Maintains and secures files for Medical Staff Credentials.

• Has lead responsibility for acquisitions of all information required in the process of credentialing an applicant physician as needed.

• Makes sure a physician's credential file is complete prior to presentation to the Credentials Committee or Medical Staff Executive Committee as needed

• Maintains confidentiality and confidential information.

• Records, transcribes, and types memos and/or minutes relevant to meetings and committees.

Why join us

We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers:

• Comprehensive Benefits:Multiple levels of medical, dental and vision coverage for full-time andpart-time employees.
• Financial Protection & PTO:Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Financial & Career Growth:Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Employee Well-being:Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Professional Development:Ongoing learning and career advancement opportunities.
• Opening a Brand-New Hospital: Join a team of accomplished leaders to open a brand-new hospital, built from the ground up with cutting edge technology.

What we're looking for

Applicants should possess the following qualifications and skills:

• HS Diploma/GED required; College level education preferred

• Minimum of 2 years of experience in healthcare setting preferred

• Must have experience in handling confidential information.

• Extensive knowledge of office administrative duties.

• Excellent computer skills.

• Excellent communication skills.

• Ability to work harmoniously with other personnel.

• Ability to deal tactfully with, patients, hospital staff and the general public.

• Must be able to follow written and oral instructions.

• Must be able to read, write and speak the English language.

EEOC Statement

PeaceHealth Springfield Rehabilitation Hospital is an Equal Opportunity Employer. PeaceHealth Springfield Rehabilitation Hospital is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.

Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.