Administrative Assistant

Crowder Construction Company

Spartanburg (SC)

On-site

USD 35,000 - 45,000

Full time

14 days+

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Benefits offered by this job

Health Plans including Medical, Dental and Vision

401k Savings Plan

Company Paid Holiday, Vacation and Sick Leave

Educational Assistance

Job summary

A construction firm in Spartanburg, SC is looking for an experienced Administrative Assistant to manage office tasks and support project teams. Candidates should have at least two years of experience or relevant education, strong communication skills, and proficiency in Microsoft Office. This position offers a comprehensive benefits package including health plans and educational assistance.

Qualifications

Must have two years Administrative Assistant experience, preferably in the construction industry.
High School Diploma or GED required.
Strong written and verbal communication skills essential.

Responsibilities

Manage office deliveries and supplies.
Assist project teams with various assignments.
Prepare and enter billings as requested by Project Managers.

Skills

Administrative Assistant experience

Strong written and verbal communication

Proficient in Microsoft Outlook

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in multi-line switchboard

10-key operation

Proficient use of office equipment

Proficient use of company databases

Education

High School Diploma or GED

Associates Degree plus one year of experience

Job description

Since 1947, Crowder has built a legacy of success in the construction industry. We work throughout the Southeast on heavy construction infrastructure projects ranging from bridges, dams, water and wastewater treatment facilities, power plants and other energy facilities. We are a general contractor who self performs civil, electrical and mechanical trades on both traditional and more complex alternative delivery projects.

As a family and employee-owned company, it is the spirit of not only doing the right things, but doing things the right way that is the true legacy of our founders and our people. Crowder is Building America and Proud of It as reflected in our Mission Statement:

We are dedicated to superior performance and committed to making a positive difference for our clients, for our communities, and in the lives of our employees.

If you are looking for a career, not just a job, with a company committed to your future, apply today.

CROWDER IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER (EOE) All Qualified Minorities, Females, Individuals with Disabilities and Veterans are encouraged to apply.

Crowder is a Drug Free Workplace and E-Verify Employer

REQUIREMENTS: ALL Applicants must be:

18 years of Age
Able to Pass a Drug Test
Legally Eligible to Work in the US

Typical administrative duties included but are not limited to:

Office Assistance:

Manage office deliveries and office supplies.
Maintain phones and other office equipment/services and coordinate repairs/changes as needed.
Answer phones and greet visitors.
Finalize and deliver bids/proposals.
Assist with hiring needs and policies.
Assist in maintaining office space appearance.
Assist with quarterly community service project
Assist with travel plans
Assist project teams with various day-to-day assignments

Project Assistance:

Administrative:

Assist project teams as needed.
Multi-tasking between 3-10 jobs, with varying scopes of work and 4-5 Project Managers.
Ensure basic contractual requirements such as insurance, bonds, sales/use tax information and billing procedures are met.
Set-up and maintain filing system (hard copy and electronic files) for each job:
- To ensure appropriate and up-to-date forms and procedures are distributed pertaining to accounts payable, safety, payroll, employee services and job closeout.
- To manage project documentation.
- Scanning, copying, and faxing as needed.
Assist with submittal preparation
Prepare and enter billings per the Project Manager’s request, track accounts receivable and follow up with clients regarding payment.
Maintain compliance with company mandates as applicable to account payable and client billing requirements.
Support onsite job Administrative Assistant, if applicable.
Assist Executive Assistant as needed.

Subcontracts & Purchase Orders:

Assist with preparing and distributing subcontract, purchase order, and change order documentation.
Obtain, enter, and file all required documentation.
Audit all subcontracts, purchase orders, and change orders for errors or deviance from compliance procedures.
Manage/audit all required subcontract and purchase order documentation.
Update the subcontractor and purchase order logs as needed.
Reconcile subcontract and purchase order registers to prepare for job closeout to include contacting suppliers for final billing issues.

Skills, Knowledge, Qualifications, & Experience:

Must have two years Administrative Assistant experience, preferably in the construction industry, or Associates Degree plus one year of experience
High School Diploma or GED
Strong written and verbal communication skills
Proficient in Microsoft Outlook, Word and Excel
Proficient in multi-line switchboard
Proficient 10-key operation
Proficient use of office equipment including copiers/printers, fax and postage meters
Proficient use of company databases including COINS
Must have a valid, non-restrictive driver’s license and the ability/willingness to drive for company business

Crowder’s Mission Statement is the commitment to “make a positive difference in the lives of our employees.” Our comprehensive benefits package is designed to achieve that goal through access to the following competitive benefits: