Administrative Assistant

Crowder Construction Company; Greensboro (NC); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health Plans including Medical, Dental and Vision

401k Savings Plan

Educational Assistance

Company Paid Holiday, Vacation and Sick Leave

Wellness Program with Incentives

Job summary

A prominent construction firm is seeking an Administrative Assistant to support its operations in Greensboro, NC. The ideal candidate will have strong communication skills, proficiency in Microsoft Office, and prior experience in an administrative role, preferably within the construction industry. This role involves managing office tasks, assisting project teams, and ensuring compliance with administrative procedures. A competitive benefits package is offered to support your career growth.

Qualifications

• Must have two years of Administrative Assistant experience in the construction industry.
• Strong written and verbal communication skills are essential.
• Proficient in Microsoft Office Suite and company databases.

Responsibilities

• Manage office supplies and coordinate repairs for equipment.
• Assist with project teams and multi-task among various jobs.
• Prepare billing and track accounts receivable.

Skills

Strong written and verbal communication skills

Proficient in Microsoft Outlook, Word and Excel

Experience with multi-line switchboard

Proficient 10-key operation

Driver's license and willingness to drive

Education

High School Diploma or GED

Two years Administrative Assistant experience or Associates Degree plus one year

Tools

COINS database

Office equipment (copiers/printers, fax, postage meters)

Job description

Since 1947, Crowder has built a legacy of success in the construction industry. We work throughout the Southeast on heavy construction infrastructure projects ranging from bridges, dams, water and wastewater treatment facilities, power plants and other energy facilities. We are a general contractor who self performs civil, electrical and mechanical trades on both traditional and more complex alternative delivery projects.

As a family and employee-owned company, it is the spirit of not only doing the right things, but doing things the right way that is the true legacy of our founders and our people. Crowder is Building America and Proud of It ® as reflected in our Mission Statement: We are dedicated to superior performance and committed to making a positive difference for our clients, for our communities, and in the lives of our employees.

If you are looking for a career, not just a job, with a company committed to your future, apply today.

CROWDER IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER (EOE) All Qualified Minorities, Females, Individuals with Disabilities and Veterans are encouraged to apply.

Crowder is a Drug Free Workplace and E-Verify Employer

REQUIREMENTS: ALL Applicants must be:

• 18 years of Age
• Able to Pass a Drug Test
• Legally Eligible to Work in the US

Typical administrative duties included but are not limited to:

• Office Assistance: Manage office deliveries and office supplies.
• Maintain phones and other office equipment/services and coordinate repairs/changes as needed.
• Answer phones and greet visitors.
• Finalize and deliver bids/proposals.
• Assist with hiring needs and policies.
• Assist in maintaining office space appearance.
• Assist with quarterly community service project
• Assist with travel plans
• Assist project teams with various day-to-day assignments

Project Assistance:

Administrative:

• Assist project teams as needed.
• Multi-tasking between 3-10 jobs, with varying scopes of work and 4-5 Project Managers.
• Ensure basic contractual requirements such as insurance, bonds, sales/use tax information and billing procedures are met.
• Set-up and maintain filing system (hard copy and electronic files) for each job: To ensure appropriate and up-to-date forms and procedures are distributed pertaining to accounts payable, safety, payroll, employee services and job closeout. To manage project documentation. Scanning, copying, and faxing as needed.
• Assist with submittal preparation
• Prepare and enter billings per the Project Manager’s request, track accounts receivable and follow up with clients regarding payment.
• Maintain compliance with company mandates as applicable to account payable and client billing requirements.
• Support onsite job Administrative Assistant, if applicable.
• Assist Executive Assistant as needed.

Subcontracts & Purchase Orders:

• Assist with preparing and distributing subcontract, purchase order, and change order documentation.
• Obtain, enter, and file all required documentation.
• Audit all subcontracts, purchase orders, and change orders for errors or deviance from compliance procedures.
• Manage/audit all required subcontract and purchase order documentation.
• Update the subcontractor and purchase order logs as needed.
• Reconcile subcontract and purchase order registers to prepare for job closeout to include contacting suppliers for final billing issues.

Skills, Knowledge, Qualifications, & Experience:

• Must have two years Administrative Assistant experience, preferably in the construction industry, or Associates Degree plus one year of experience
• High School Diploma or GED
• Strong written and verbal communication skills
• Proficient in Microsoft Outlook, Word and Excel
• Proficient in multi-line switchboard
• Proficient 10-key operation
• Proficient use of office equipment including copiers/printers, fax and postage meters
• Proficient use of company databases including COINS
• Must have a valid, non-restrictive driver’s license and the ability/willingness to drive for company business

Crowder’s Mission Statement is the commitment to “make a positive difference in the lives of our employees.” Our comprehensive benefits package is designed to achieve that goal through access to the following competitive benefits:

• Health Plans, including Medical, Dental and Vision
• Tax-Advantaged Spending Accounts (HSA and FSA)
• Wellness Program with Incentives
• 401k Savings Plan
• Life/AD&D and Disability Insurance
• Company Paid Holiday, Vacation and Sick Leave
• Crowder YOUniversity Career-Based Training
• Educational Assistance

Benefits may vary based on position and length of employment.

Click the Apply button above to be considered for the opening.

Accessibility: If you need an accommodation as part of the employment process please contact Employee Services at

Phone: [phone]

Email: [e-mail]

Equal Opportunity Employer, including individuals with disabilities and veterans.

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