Administrative Assistant

SupportFinity™; South Carolina; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life, AD&

401k after 1 year

Holidays and PTO

Teladoc

EAP

BRELLA (Accident/Critical Illness)

STD

LTD

Job summary

EnviroSmart dba ES-Integrated in the Moncks Corner, SC area is seeking a full-time Administrative Assistant to support the Industrial Division with daily office tasks, onboarding new hires, scanning and filing, and helping with billing preparations.

The role requires a High School Diploma, proficiency with MS Office, attention to detail, strong verbal and written communication, and the ability to multi-task in a fast-paced environment.

Qualifications

• Proficiency with MS Office (Excel/Word) for daily admin tasks.
• High attention to detail and strong organizational skills.
• Ability to multi-task and prioritize in a fast-paced environment.

Responsibilities

• Assist with onboarding and training of new employees.
• Scan and file work orders, JSAs, and related paperwork.
• Support payroll by locating timesheets and work orders for approval.
• Complete pre-billing tasks including locating quotes, PO’s, and generating invoices.
• Assist with approving timesheets for temporary employees.
• Enter customer billing data and update Spectrum Viewpoint as needed.
• Provide field staff with necessary paperwork and forms.

Skills

MS Office proficiency

Time management

Attention to detail

Verbal communication

Organizational skills

Education

High School Diploma or equivalent

Tools

MS Excel

MS Word

MAC/Apple familiarity

Job description

Summary/Objective

EnviroSmart dba ES-Integrated is looking for a Full-Time Administrative Assistance for the Industrial Division in the Moncks Corner, SC area to support office related tasks.

Essential Functions

• Assist with onboarding and training of newly hired employees in the areas of:
  
  
  
  • Electronic Timesheets
  
  
  • Electronic Work Orders
  
  
  • Fuel Card
  
  
  
  


• Scanning and filing paperwork such as:
  
  
  
  • Work orders
  
  
  • JSA’s
  
  
  • Confined Space Permit
  
  
  • Assist with locating missing timesheets and work orders for the payroll approval process
  
  
  • Completing pre billing tasks for multiple customers which involves locating quotes, purchase orders, and generating the invoice to send to supervisor for review and submission to customer.
  
  
  • Assist with approving timesheets for temporary employees
  
  
  • Assist with tracking equipment in Verizon as needed
  
  
  • Providing field staff with necessary paperwork/forms
  
  
  • Audit weekly fuel reports for accuracy and makes the necessary corrections through Shell/Smart-fill
  
  
  • Enter customer billing data into specified systems
  
  
  • Review and update information in Spectrum Viewpoint as needed
  
  
  • Provides assistance with processing personnel documents and files
  
  
  
  

Eligibility Qualifications

• Valid driver’s license and clean driving record


• Proven experience as an Administrative Assistant


• Knowledge of office administrator responsibilities, systems and procedures


• Proficiency in MS Office (MS Excel and MS Word, in particular)


• Familiarity with MAC/Apple products


• Excellent time management skills and ability to multi-task and prioritize work


• Attention to detail and problem solving skills


• Excellent written and verbal communication skills


• Strong organizational and planning skills in a fast-paced environment

Education And Experience Requirements

• High School Diploma or equivalent

Hours of Work

• Typically Monday through Friday 7:30 am - 4:30 pm.

Travel

• N/A

Supervisory Responsibility

• This position has no supervisory responsibilities

Benefits

• Medical, Dental, Vision, Life, AD&D, STD, LTD, BRELLA (Accident/Critical Illness Plan), Teladoc, EAP, 401k (after 1 year of employment), holidays and PTO days

AAP/EEO Statement

• EnviroSmart Inc. shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: [phone]

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

About the company

ES Integrated