Admin Assistant - Maintenace Dept.

careers-bayfronthealth; United States; On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Tuition reimbursement

Public Service Loan Forgiveness (PSLF)

Leadership development programs

Health insurance

Well-being programs

Up to 5% employer match on retirement

Four weeks paid parental leave

PTO and flexible leave options

Fertility/adoption assistance

Job summary

Florida Medical Clinic Orlando Health is seeking an Administrative Assistant in Zephyrhills, FL. The role supports the Senior Director and handles varied secretarial duties in a high-demand environment.

The position requires four years of clerical/secretarial experience and a high school diploma or equivalent. Expect calendar management, meetings coordination, and confidential information handling as core responsibilities.

Qualifications

• Four years of clerical or secretarial experience.
• Proficient in MS Office and standard office software.
• Ability to manage confidential information with discretion.

Responsibilities

• Answers phone calls, routes callers, takes messages and resolves routine inquiries.
• Screens calls and visitors; schedules and maintains calendars.
• Organizes meetings, transcribes minutes and coordinates travel as needed.
• Maintains files, creates and updates databases and spreadsheets.

Skills

Phone handling

Calendar management

Secretarial duties

Data entry

Meeting coordination

Education

High school diploma or equivalent

Job description

Position Summary

Florida Medical Clinic Orlando Health

Job Title: Administartive Assistant

Status: Full Time

Hours: 8:00 AM to 5:00 PM

Department: Mainteance Department

Location: Zephyhills, FL

Position Summary: Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Senior Director.

Why is Florida Medical Clinic Orlando Health your best place to work?

Education & Career Growth – Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.

Health & Wellness – Comprehensive medical, dental, vision, free virtual visits, and well-being programs.

Financial & Retirement – Up to 5% employer match on retirement contributions.

Work-Life Balance – Four weeks of paid parental leave, PTO, and flexible leave options.

Family & Pet Support – Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.

Essential Functions

• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
• Screens calls and visitors.
• Operates copy machine and fax machine.
• Distributes incoming mail.
• Orders supplies.
• Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments.
• Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
• Works independently on special projects.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• May assist in preparing and/or monitoring budget.
• Performs routine problem solving.
• Works with sensitive employee information and confidential organization information.
• Interacts professionally with all levels of management.
• Significant employee contact and customer service.
• May provide work direction to other clerical personnel within the department.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

• Maintains established departmental policies and procedures.
• Prioritizes workload to manage multiple priorities.
• Enhances professional growth and development through participation in education programs, current literature, and workshops.
• Performs other duties as assigned.

Education/Training

High school diploma or equivalent.

Licensure/Certification

None.

Experience

Four (4) years clerical or secretarial experience.