Administrative Assistant

CFS; Shelton (CT); On-site; USD 50,000 - 65,000; Full time

Job summary

CFS in Shelton, CT is seeking a highly organized Administrative Assistant to support daily operations in our local office. You will work with staff, vendors, and visitors to maintain an efficient, well‑run workplace and help manage communications and logistics.

This role crosses multiple departments including HR, Finance, Marketing, and IT, and involves coordinating meetings, processing mail and deliveries, ordering supplies, and assisting with special projects.

Qualifications

• Bachelor's degree required.
• Prior administrative, office support, or coordination experience preferred.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
• Professional and polished interpersonal skills with the ability to interact effectively with employees, leadership, clients, and vendors.
• Resourceful, proactive, and willing to take on new responsibilities.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with teams across multiple locations.
• Comfortable learning and using new systems, tools, and processes.

Responsibilities

• Maintain office common areas, including the kitchen, conference rooms, and supply areas.
• Monitor and replenish office, kitchen, and workplace supplies as needed.
• Coordinate with vendors for office services, cleaning, maintenance, repairs, and other facility-related needs.
• Manage incoming and outgoing mail, packages, and shipments, including scanning and distributing documents to appropriate teams.
• Provide administrative support to departments including Human Resources, Finance, Marketing, and Information Technology.
• Coordinate client visits, meetings, office events, and volunteer activities.
• Order office supplies, business cards, and other operational materials.
• Assist with special projects and other administrative responsibilities as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Education

Bachelor's degree

Job description

Location:

Shelton, CT (On-site)

Compensation: $50-$65k depending on experience

Position Summary

Our client is seeking a highly organized, detail-oriented Administrative Assistant to support the daily operations and administrative needs of its Shelton, CT office. This role is ideal for a resourceful professional who can manage multiple priorities, anticipate needs, and ensure tasks are completed accurately and efficiently. The Administrative Assistant will work closely with employees, vendors, and visitors while helping maintain a productive and well-organized office environment.

Key Responsibilities

• Maintain office common areas, including the kitchen, conference rooms, and supply areas.


• Monitor and replenish office, kitchen, and workplace supplies as needed.


• Coordinate with vendors for office services, cleaning, maintenance, repairs, and other facility-related needs.


• Manage incoming and outgoing mail, packages, and shipments, including scanning and distributing documents to appropriate teams.


• Provide administrative support to departments including Human Resources, Finance, Marketing, and Information Technology.


• Coordinate client visits, meetings, office events, and volunteer activities.


• Order office supplies, business cards, and other operational materials.


• Assist with special projects and other administrative responsibilities as assigned.

Qualifications

• Bachelor's degree required.


• Prior administrative, office support, or coordination experience preferred.


• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs.


• Professional and polished interpersonal skills with the ability to interact effectively with employees, leadership, clients, and vendors.


• Resourceful, proactive, and willing to take on new responsibilities.


• Strong written and verbal communication skills.


• Ability to work independently while collaborating with teams across multiple locations.


• Comfortable learning and using new systems, tools, and processes.

Key Competencies

• Organization and time management


• Attention to detail


• Communication and professionalism


• Problem-solving and resourcefulness


• Adaptability and flexibility


• Customer service orientation


• Reliability and accountability

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