Administrative Assistant

McGill Associates, PA; Shallotte (NC); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Hybrid work schedule

Generous benefits

Bonuses

Job summary

McGill Associates, PA is seeking an organized Office Administrator to support daily administrative operations in a professional services firm. You will greet visitors, handle mail and faxes, answer phones, manage office supplies, and support A/P processes across multiple offices.

A valid driver’s license and proficiency in MS Office are required. The role includes maintaining filing systems, coordinating with management, and participating in special projects.

Qualifications

• Minimum of a high school/GED diploma and 3 years of related administrative experience in a professional services field.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook required.
• Proficiency in Adobe Reader/Acrobat preferred
• Valid driver’s license
• Paid time off including vacation, sick leave, & holidays

Responsibilities

• Receive visitors, open/close lobby, process incoming faxes/emails
• Answer and direct phone calls and back up other branch offices’ phones as needed
• Process incoming/outgoing mail daily including requests for overnight and special deliveries
• Ensure breakroom is stocked and all receipts are accounted for daily
• Responsible for maintaining and ordering office supplies
• Ensure pool vehicles are properly registered and maintained; schedule pool vehicles; collect WEX receipts in a timely manner
• Enter all office Visa receipts; may enter Visa receipts for other offices, as requested by Office Manager
• Assist Office Manager with routing of A/P invoices
• Create reading file and electronic folders, as needed; may create files for other offices, as requested by Office Manager
• Ensure project filing is completed in a timely manner including closing out hard copy project files and archiving old project files
• Serve on committees and/or teams, as requested by management
• Other duties as assigned
• Participates in special projects and performs other duties as assigned.

Skills

Microsoft Office

Valid driver's license

Education

High School diploma or GED

Tools

Adobe Acrobat

Job description

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McGill is a civil engineering firm fostering long-term relationships with the communities that we serve in North Carolina, Tennessee, South Carolina, and Virginia since 1984. We pride ourselves on transforming the communities where we live and work and our employees are critical to our success. Compensation, benefits, and paid time off help our employees maintain a healthy work/life balance and we are proud to offer flexible and hybrid schedules, competitive salary and bonuses, and a generous benefit package.

Responsibilities

• Receive visitors, open/close lobby, process incoming faxes/emails
• Answer and direct phone calls and back up other branch offices’ phones as needed
• Process incoming/outgoing mail daily including requests for overnight and special deliveries
• Ensure breakroom is stocked and all receipts are accounted for daily
• Responsible for maintaining and ordering office supplies
• Ensure pool vehicles are properly registered and maintained; schedule pool vehicles; collect WEX receipts in a timely manner
• Enter all office Visa receipts; may enter Visa receipts for other offices, as requested by Office Manager
• Assist Office Manager with routing of A/P invoices
• Create reading file and electronic folders, as needed; may create files for other offices, as requested by Office Manager
• Ensure project filing is completed in a timely manner including closing out hard copy project files and archiving old project files
• Serve on committees and/or teams, as requested by management
• Other duties as assigned
• Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum of a high school/GED diploma and 3 years of related administrative experience in a professional services field.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook required.
• Proficiency in Adobe Reader/Acrobat preferred
• Valid driver’s license
• Paid time off including vacation, sick leave, & holidays

McGill Associates is an Equal Opportunity Employer and participates in E-Verify. We conduct pre-employment drug screens and background, credit, and motor vehicle checks in accordance with federal and state statutes. We will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. All McGill Associate’s facilities comply with the American with Disabilities Act. Persons with hearing and/or speech impairments may contact McGill Associates by dialing 711 to access the State Relay Service for TTY/TDD. Candidates with limited English proficiency may discuss employment opportunities with the help of an interpreter by calling 828.252.0575.