Administrative Assistant

McGill Associates, PA; North Carolina; Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Flexible schedule

Hybrid work model

Paid time off

Job summary

McGill Associates in North Carolina is seeking an administrative professional to support daily office operations and client-facing activities. You will welcome visitors, manage the lobby, route calls, process mail, and assist with accounts payable routing under the Office Manager.

A strong proficiency in Microsoft Office is required, with familiarity in Acrobat preferred. This role offers a flexible, hybrid schedule, a competitive salary with bonuses, and a comprehensive benefits package aimed

Qualifications

• High school diploma or GED with 3 years of administrative experience in a professional services environment.
• Proficiency in Word, Excel, PowerPoint, and Outlook.
• Valid driver’s license required.

Responsibilities

• Receive visitors and manage lobby operations.
• Answer and direct phone calls; back up other branch phones as needed.
• Process mail and deliveries daily; handle requests for overnight and special deliveries.
• Maintain breakroom stock and ensure receipts are accounted for.

Skills

Administrative experience

Office communication

Education

High school diploma or GED

Tools

Microsoft Office

Adobe Acrobat

Valid driver’s license

Job description

McGill is a civil engineering firm fostering long-term relationships with the communities that we serve in North Carolina, Tennessee, South Carolina, and Virginia since 1984. We pride ourselves on transforming the communities where we live and work, and our employees are critical to our success. Compensation, benefits, and paid time off help our employees maintain a healthy work/life balance. We are proud to offer flexible and hybrid schedules, competitive salary and bonuses, and a generous benefit package.

Responsibilities

• Receive visitors, open/close lobby, process incoming faxes/emails
• Answer and direct phone calls and back up other branch offices’ phones as needed
• Process incoming/outgoing mail daily including requests for overnight and special deliveries
• Ensure breakroom is stocked and all receipts are accounted for daily
• Responsible for maintaining and ordering office supplies
• Ensure pool vehicles are properly registered and maintained; schedule pool vehicles; collect WEX receipts in a timely manner
• Enter all office Visa receipts; may enter Visa receipts for other offices, as requested by Office Manager
• Assist Office Manager with routing of A/P invoices
• Create reading file and electronic folders, as needed; may create files for other offices, as requested by Office Manager
• Ensure project filing is completed in a timely manner including closing out hard copy project files and archiving old project files
• Serve on committees and/or teams, as requested by management
• Participate in special projects and perform other duties as assigned

Qualifications

• Minimum of a high school/GED diploma and 3 years of related administrative experience in a professional services field
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook required
• Proficiency in Adobe Reader/Acrobat preferred
• Valid driver’s license
• Competitive salary and performance bonuses
• Paid time off including vacation, sick leave, and holidays

McGill Associates is an Equal Opportunity Employer and participates in E-Verify. We conduct pre-employment drug screens and background, credit, and motor vehicle checks in accordance with federal and state statutes. We will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. All McGill Associate’s facilities comply with the Americans with Disabilities Act. Persons with hearing and/or speech impairments may contact McGill Associates by dialing 711 to access the State Relay Service for TTY/TDD. Candidates with limited English proficiency may discuss employment opportunities with the help of an interpreter by calling 828.252.0575.