Administrative Assistant

Forrest Solutions; Seattle (WA); On-site; USD 50,000 - 100,000; Full time

Job summary

Join a forward-thinking company as an Administrative Assistant, where you will provide high-level support to executives and coordinate events. This dynamic role requires a proactive, detail-oriented individual who thrives in a fast-paced environment. You will manage calendars, assist with travel planning, and ensure seamless event execution. If you enjoy solving problems and supporting leaders, this is the perfect opportunity for you. Be part of a collaborative team where your contributions will make a meaningful impact and help create memorable experiences.

Benefits

Medical Insurance

Vision Insurance

401(k) Plan

Qualifications

• 2+ years of administrative or executive assistant experience required.
• Strong proficiency in Microsoft Office Suite is essential.
• Proactive mindset with exceptional communication skills.

Responsibilities

• Manage the OMP’s calendar and email using Microsoft Outlook.
• Assist with travel planning and event coordination.
• Support document preparation and expense reporting.

Skills

Microsoft Office Suite

Event Coordination

Communication Skills

Organizational Skills

Multitasking

Education

High School Diploma

Associate Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We are seeking a proactive and detail-oriented Administrative Assistant to provide high-level administrative and logistical support to our Office Managing Partner (OMP) and Local Event Services team. This dynamic role combines executive support, calendar and email management, event coordination, and office operations to ensure a seamless and professional environment.

You’ll thrive in this position if you’re highly organized, tech-savvy, and enjoy juggling a variety of responsibilities in a fast-paced setting.

Key Responsibilities:

Executive Support

• Manage the OMP’s calendar and email using Microsoft Outlook
• Assist with travel planning, conference room bookings, and visitor coordination
• Support document preparation, formatting, and branding
• Process expense reports and assist with CPE/CPA tracking
• Coordinate internal communications, newsletters, and reports
• Handle personal tasks such as client gifting and restaurant reservations
• Facilitate time tracking, document e-signatures, and LinkedIn updates

Event Support

• Collaborate with the Local Event Services team to coordinate in-office and off-site events
• Act as onsite liaison during events and vendor visits
• Assist with vendor COIs, catering coordination, reservations, and event logistics
• Prepare meeting invites, manage RSVPs, and support attendee registration
• Maintain communication with internal teams and vendors to ensure seamless event execution
• Upload invoices and event documentation for recordkeeping

Qualifications

• 2+ years of administrative or executive assistant experience
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Exceptional communication, organizational, and multitasking abilities
• Event coordination experience is a plus
• Proactive mindset with a client-focused, professional demeanor
• Ability to manage sensitive information with discretion

Why Join Us?

This is a great opportunity to join a collaborative, high-performance team where your contributions will have a meaningful impact. If you enjoy supporting leaders, solving problems, and bringing people together through events, we’d love to hear from you.

Apply now to be part of something impactful!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Customer Service, and General Business

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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