Administrative Assistant

Williams Kastner; Seattle (WA); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) Plan

Flexible Spending Account

Health Savings Account

Paid Holidays

Paid Vacation

Paid Sick Time

Employee Assistance Program

Job summary

Williams Kastner is seeking an Administrative Assistant to support a litigation team of attorneys, paralegals, and legal assistants. Responsibilities include docketing in CoreRelate and Outlook, invoice processing, client file maintenance, and calendar management, with confidentiality and team collaboration at the core.

The role offers partial remote work up to 2 days weekly, with a flexible, service-oriented environment.

Qualifications

• 2+ years of knowledge, skills, and abilities to perform the job.
• Familiarity with basic office policies and procedures.
• Ability to operate standard office equipment.
• High computer literacy: Windows, Excel, Word, Outlook, PowerPoint, Adobe Acrobat.
• Strong learning aptitude for new technology and processes.
• Ability to maintain filing and recordkeeping systems.
• Excellent oral and written communication skills.
• Ability to meet deadlines and follow instructions.

Responsibilities

• Calendar organization (case schedules and reporting deadlines).
• Matter setup, client matter maintenance, docketing in CoreRelate and Outlook.
• Expense reconciliation ownership and vendor invoices processing.
• Manage lifecycle of Managing Director's invoices and appeals with AP.
• Backup support to the Managing Director’s EA for litigation tasks.
• Assist EA with Trial List, client intake, closing matters, and clerical tasks.
• Provide administrative assistance for practice groups and Legal Assistants.
• Other duties as assigned.

Skills

Office Administration

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Self-motivation

Education

Associate or undergraduate degree

Tools

CoreRelate

Outlook

Excel

Word

PowerPoint

Adobe Acrobat

Job description

Description

About Us:

Williams Kastner is a premier multi-practice law firm in the Pacific Northwest with more than 60 attorneys in Washington and Oregon. We have been serving clients with high-quality legal services since 1929. As a firm we embrace diversity and inclusion, and support community programs and projects that foster equal opportunities for all individuals.

Posting Overview:

We are seeking an Administrative Assistant to provide administrative duties to support a litigation team of multiple attorneys, paralegals, and legal assistants. Duties include coordinating payment of invoices, maintaining client files, docketing and other tasks as needed. This position must observe the confidentiality of client and firm matters. This position may allow remote work up to 2 days per week, depending on team and position needs.

What might set you apart for this position: The ideal candidate is adaptable, proactive, collaborative, and service-oriented, with a self-motivated, positive attitude. The role requires flexibility in managing administrative tasks, attorney needs, and backup responsibilities, as well as an understanding of the professional expectations and operational needs of a practice group.

Responsibilities of the Administrative Assistant

This position generally involves recurring work situations with occasional variation from average to moderate complexity. The employee must perform all duties with minimal supervision.

Responsibilities for this position include, but are not limited to, the following:

• Calendar organization (case schedules and reporting deadlines).
• Matter setup, client matter maintenance, docketing in CoreRelate and Outlook.
• Expense reconciliation ownership (processing third-party/vendor invoices) and tracking.
• Manage the full lifecycle of the Managing Director's invoices, including appeals processing and collaboration with Accounts Payable.
• Backup support to the Managing Director’s Executive Assistant (EA) for litigation tasks and requests.
• Assist the EA with maintaining the Managing Director's Trial List, client intake and closing matters processes, and clerical tasks, including binder creation, printing, etc.
• Provide administrative assistance for practice group tasks and to Legal Assistants.
• Other duties as assigned

Requirements

Qualifications of the Administrative Assistant:

• 2+ years of knowledge, skills, and abilities to perform the job
• Familiarity with basic office policies and procedures
• Ability to operate standard office equipment, such as personal computer, scanning and photocopier
• High level of computer literacy including working knowledge of Windows, Excel, Word, Outlook, PowerPoint, Adobe Acrobat
• High aptitude for learning technology and new processes
• Ability to maintain filing and recordkeeping systems
• Excellent oral and written communication skills
• Ability to follow instructions and organize work to meet deadlines
• Resourcefulness, adaptability, innate ability to take initiative and produce results.
• Self- motivated, detailed and communicative professional.
• Strong attention to detail and ability to work independently and self-check work.
• Task oriented, excellent organizational skills, ability to prioritize work load.
• Enthusiastic, energetic, outgoing attitude and able to adapt to new or changing circumstances.

Additional experience and educational preferences:

Any equivalent combination of education and experience that provides the applicant with the knowledge, skills, and abilities to perform the job.

• Associate or undergraduate degree or relevant experience demonstrating required skills.

Benefits:

• Medical, dental, vision, life, and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation, and sick time
• Employee assistance program and other firm benefits

Salary Range and Benefits:

$55,000 - $65,000 – The salary range is dependent upon a variety of factors, which include but are not limited to the following: the candidate’s relevant experience, skill level, and demonstrated ability to perform all of the essential functions of the position as well as ability to perform functions which would arise from the needs of the position or as assigned and all of the qualifications listed in the job description. Benefits include: medical, dental, vision, life insurance, short & long term disability, 401K, paid time off, and holiday pay.

Working Conditions:

Normal office environment with little exposure to excessive noise, dust, temperature and the like. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential responsibilities or requirements.

This position is capable of working partially remotely, based on the needs of the department. When in the office, candidate can anticipate a normal office environment with little exposure to excessive noise, dust, temperature, etc. Candidate must be able to remain in a stationary position 50% of the time; frequently operates a computer and other office machinery such as a calculator, copy machine, and computer printer; often works under deadlines; occasionally needs to move about the office to access file cabinets, machinery, etc. Ability to occasionally lift objects weighing up to 10 pounds. Travel outside the office may be necessary occasionally.

Our DNA Code:

• Be Exceptional – Fiercely committed to high-quality work, productivity, and being elite players doing next-level work.
• Lighten Up – Kind, authentic humans with positive attitudes having fun and making each other look good.
• Own Your Stuff – 100% accountability for our behavior and impact on each other. Gracefully resolve static and conflict.
• Ever Forward – Never complacent, always learning and improving. Stay humble, innovative, and adaptable.
• Blood Type: Grit – Resilient and scrappy, impossible to discourage, unafraid to dream big and shoot for the moon.

The above describes the general content and requirements for performing this job. It should not be construed as an exhaustive statement of essential responsibilities or requirements