Legal Assistant (Litigation)

Justia, Inc.; Los Angeles (CA); Presencial; USD 75.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

401 K firm contribution

Paid parking

Paid time off and holidays

Descripción de la vacante

Adams, Duerk & Kamenstein is seeking a legal assistant/secretary for their DTLA office. You will manage calendars, file pleadings, and support attorneys with document preparation and docketing in state and federal courts. Proficiency in Word, Excel, PowerPoint, Outlook, and Adobe Acrobat is essential.

You will maintain client data in iManage, SharePoint, and Everlaw, coordinate travel, and assist with time entries and CRM activities. This role is office-based in DTLA.

Formación

• Minimum three years' legal assistant or secretary experience.
• Extensive knowledge of CA state and federal court rules and filings.
• Advanced proficiency in MS Word with styles, macros, tables, and more.
• Proficiency in MS Excel, PowerPoint, Outlook and Adobe Acrobat.
• Experience with a document management system; iManage preferred.
• Typing speed of at least 75 wpm.
• Excellent organizational and multitasking skills with high attention to detail.
• Effective written and verbal communication and interpersonal skills.
• Ability to think critically and work independently.

Responsabilidades

• Manage attorney calendars, deadlines, scheduling, and meeting prep.
• Prepare, format, and file pleadings in CA/state and federal courts (PACER/ECF).
• Create/format Excel, PowerPoint, letters, outlines, and related docs.
• Enter and quality-check deadlines in LawToolBox docketing software.
• Draft and format correspondence, outlines, spreadsheets, and presentations.
• Maintain client information in iManage, Outlook, SharePoint and Everlaw.
• Handle saving, naming, scanning, mailing, delivery of documents.
• Support paralegal with document collection, reviews, and productions.
• Assist with time entries, conflicts, CRM marketing activities, and travel/expenses.

Conocimientos

Legal secretarial experience

Court rules knowledge

MS Word advanced

MS Excel

PowerPoint

Outlook

Adobe Acrobat

Document management systems

iManage

Typing 75 wpm

Organizational skills

Communication skills

Independent problem solving

Herramientas

LawToolBox

PACER/ECF

SharePoint

Everlaw

Descripción del empleo

Requirements:

• Minimum of three (3) years legal assistant or legal secretary experience


• Extensive knowledge of California state and federal court rules and filings


• Advanced proficiency in Microsoft Word, including styles, macros, tables of contents, tables of authorities, section breaks, pagination, numbering, and tables


• Proficiency in Microsoft Excel, PowerPoint, Outlook, and Adobe Acrobat


• Experience with a document management system; iManage preferred


• Typing speed of at least 75 wpm


• Excellent organizational and multitasking skills, with strong attention to detail


• Effective written and verbal communication and interpersonal skills


• Ability to think critically and independently take on new challenges

Responsibilities:

Legal Support

• Managing office and attorney calendars to ensure deadlines are met, coordinate scheduling, and assisting with meeting preparation.


• Prepare, format, and file pleadings and other documents in California state and federal courts, including through PACER/ECF and other e-filing systems, ensuring compliance with court and local requirements for both state and federal courts.


• Creating and formatting Excel, PPT, letters, outlines, and related documents.


• Enter and quality-check court deadlines in docketing software (LawToolBox).


• Draft and format correspondence, outlines, spreadsheets, and presentations.


• Maintain integrity of client information in document management system (iManage), Outlook, and other approved repositories (SharePoint & Everlaw) according to firm policy.


• Handle document saving/naming, copying, scanning, mailing, delivery, and distribution of documents.

Paralegal Assistance

• Support attorney case-related work, including pulling cases, research projects, and compiling data into spreadsheets.


• Assist paralegal with coordinating document collections, reviews, and productions


• Maintain databases, spreadsheets, and other case tracking tools


• Assist with preparing witness materials, exhibits, and logistics for depositions, hearings, arbitrations, and trials.

Legal Administrative Work

• Review assigned attorneys’ time entries daily for compliance with firm guidelines; assist with processing and editing pre-bills


• Open new matters and complete client intake and conflicts in accordance with firm procedures


• Support business development efforts including conference preparation, marketing materials, and maintaining attorney contacts in firm CRM; keep Marketing Director informed of attorney business development activities.


• Coordinate attorney travel and submit attorney expenses.

Maintain attorney bar admissions, CLE credits, and various professional association memberships.

Office Administrative

Team with other staff to:

Coordinate weekly office lunches, events, and amenities

Order and stock office and kitchen supplies

Assist with IT coordination with the firm’s managed service provider for basic IT needs

Assist with building coordination

Other projects assigned

Work Environment:

• Fast-paced, detail-intensive environment


• Collegial, supportive team that values precision and initiative, and genuinely enjoys working together


• Office-based position in DTLA (not hybrid or remote)

Compensation & Benefits:

• Market-competitive salary commensurate with experience between $75,000 to $90,000 annually.


• Health insurance benefits fully paid for employee, employee contribution plan options for family


• 401 K firm contribution beginning month 4


• Paid parking


• Paid time off and holidays

Equal Opportunity Statement

Adams, Duerk & Kamenstein is committed to equal employment opportunity without regard to race, color, religion, gender, gender identity/expression, sexual orientation, age, national origin, disability, or any protected status. We are also committed to providing reasonable accommodations to ensure individuals with disabilities can perform the essential functions of their roles. We maintain a workplace free from unlawful discrimination and harassment.