Administrative Assistant

Slalom; Seattle (WA); On-site; USD 60,000 - 69,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Dental & Vision coverage

Parental leave

Disability insurance

Wellbeing stipend

Insurance discounts

Job summary

Slalom in Seattle seeks a highly organized Administrative Assistant to support executive assistants and C-suite leaders. You will handle project support, travel coordination, event prep, and correspondence, ensuring smooth operations for a fast-paced team.

The role requires outstanding communication, discretion, and the ability to juggle multiple priorities with minimal supervision. Regular in-office presence in Seattle is expected, with occasional travel and a proactive, collaborative mindset.

Qualifications

• 1–3 years of experience as a coordinator or in a similar role, preferably supporting senior leadership or an office operations team.
• Bachelor’s degree in business administration, communications, or a related field is preferred.
• Experience supporting executives or office operations is a plus.

Responsibilities

• Project support for executive initiatives including research, errands, travel support, event prep, and document preparation.
• Travel management: planning itineraries, booking accommodation and transportation for executives.
• Relationship management with key stakeholders both inside and outside the organization.
• Event planning and day-of support: logistics, catering, guest lists, and coordination.
• Global EA team collaboration: report into the Global Executive Assistant team and participate in team meetings.

Skills

Organization

Time management

Initiative

Written communication

Verbal communication

Collaboration

Discretion

Problem-solving

MS Office

Education

Bachelor's degree in business administration, communications, or related field

Tools

Microsoft Copilot

Microsoft Office Suite

Job description

Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-quality administrative support to ensure the efficient operation of the executive assistant managers and their executives. This role will involves handling a variety of tasks related to the organization and projects pertaining Slalom’s CEO and President and requires a proactive individual who can manage multiple priorities with ease.

Key Responsibilities:

• Project Support: Assist with special projects and initiatives as directed by our executive assistant managers. This includes, but not limited to research, errand running, meal ordering and delivery, gift procurement, event preparation, document preparation, travel support, etc …
• Travel Support: Collaborate on travel management including planning and coordinating itineraries, booking accommodation and transportation, and ensuring seamless travel experiences for our executives and their guests.
• Relationship Management: Build and maintain strong relationships with key stakeholders, both within and outside the organization; including but not limited to team leadership, and other executive assistants.
• Event Planning and day of Support: In collaboration with the executive assistant managers, plan and support coordination of events, both on-site and off-site, including logistics, catering, communications, guest lists, meeting objectives, gift bag assembly, printing projects, printing, errands, etc …
• Global EA Team Collaboration: Report into the Global Executive Assistant team, collaborate and work closely with other executive assistants. Participate in regularly occurring Global Executive Assistant team meetings and processes.

Other:

• Regular in-office attendance, Monday – Friday, at Seattle location is a requirement of this role.
• Ability to lift up to 50 pounds as part of daily operations.
• Must have a valid driver's license and access to a reliable vehicle for running errands.
• Up to 10% domestic travel is expected for client meetings and events; flexibility required based on business needs.
• Flexibility with hours often necessary due to events.
• Client meeting tracking in Salesforce.

Qualifications:

• Experience: 1-3 years of experience as a coordinator or in a similar role, preferably supporting senior leadership or an office operations team.
• Education: Bachelor’s degree in business administration, Communications, or a related field is preferred.

Skills:

• Track record of organizational and time management skills.
• Demonstrates strong initiative, viewing challenges as opportunities for innovation and growth.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Copilot).
• Ability to work collaboratively.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.

About Us

Slalom is a fiercely human business and technology consulting company that leads with outcomes to bring more value, in all ways, always. From strategy through delivery, our agile teams across 52 offices in 12 countries partner with clients to co-create powerful customer experiences, modern ways of working, and meaningful impact.

What sets us apart? We believe work should be challenging and fulfilling, not perfect, but possible. That’s why we prioritize purpose, flexibility, connection, and recognition, so our people can thrive and love what they do, most days.

Compensation and Benefits

Slalom prides itself on helping team members thrive in their work and life. As a result, Slalom is proud to invest in benefits that includemeaningful time off and paid holidays, parental leave, 401(k) with a match, a range of choices for highly subsidized health, dental, & vision coverage, adoption and fertility assistance, and short/long-term disability. We also offer yearly $350 reimbursement account for any well-being-related expenses, as well as discounted home, auto, and pet insurance.

Slalom is committed to fair and equitable compensation practices. For this role, we are hiring at the following levels and targeted base pay salary ranges: The targeted base salary pay range for this position is $29 to $33. In addition, individuals may be eligible for an annual discretionary bonus . Actual compensation will depend upon an individual’s skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.

Wearecommittedtopaytransparencyandcompliancewithapplicablelaws.Ifyouhavequestionsorconcernsaboutthepayrangeorothercompensationinformationinthisposting,pleasecontactusat: [e-mail]. Pleasenote,thisrecipientisnotabletosupportrecruitmentinquiriesbeyondthispurpose.

EEO and Accommodations

Slalom is an equal opportunity employer and is committed to attracting, developing and retaining highly qualified talent who empower our innovative teams through unique perspectives and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans’ status, or any other characteristic protected by federal, state, or local laws. Slalom will also consider qualified applications with criminal histories, consistent with legal requirements. Slalom welcomes and encourages applications from individuals with disabilities. Reasonable accommodations are available for candidates during all aspects of these selection processes. Please advise the talent acquisition team or contact [e-mail] if you require accommodations during the interview process.