Administrative Assistant

Whitecap; Sayreville (NJ); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) match

Tuition reimbursement

Paid time off

Maternity leave

Parental leave

Vacation time

Sick time

Job summary

White Cap is seeking an Office Administrator/Administrative Assistant in New Jersey. You will manage timekeeping entries, generate reports, and handle accounts for customers, invoices, and manifests.

This on-site role requires strong organizational and communication skills to support daily operations. We offer comprehensive benefits and a chance to grow with a leading distributor for professional contractors, serving major construction projects nationwide.

Qualifications

• Plan and organize daily activities.
• Proficient with computers and common software.
• Excellent verbal and written communication and persuasion abilities.

Responsibilities

• Track and update time in our timekeeping software for hours, vacation, sick time, and personal days.
• Run daily, weekly, and monthly reports for freight audits, stock receipts, and other relevant reports.
• Set up new job accounts for customers and maintain accounts receivable files.
• Create manifests for customer purchases.
• Prepare and codes invoices and match tickets for accuracy.
• Provide operational support as assigned by the manager.
• Answer a multi-line phone and route calls to appropriate personnel.
• Perform other duties as assigned.

Skills

Plan and organize daily activities

Strong computer skills

Strong communication and influencing

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

White Cap is hiring immediately an Office Administrator/Administrative Assistant!

Do you want a part in helping to Build America? As the leading North American distributor for professional contractors, the White Cap family of brands supplies of our nation’s largest construction projects, including stadiums, roads, bridges, highways, residential housing and more. We are hiring immediately for an Office Administrator/Administrative Assistant!

Why a career with White Cap?

• Comprehensive wellness and financial benefits: White Cap offers excellent benefits, including Medical, Dental, Vision, 401(k) with company match, tuition reimbursement, and more!
• Relax and recharge: We offer a generous time off package, including paid maternity, parental leave, sick time, and vacation time.
• Stability: Since 2020, White Cap has doubled in size and continues to grow.
• Unlimited career potential: White Cap is a stable and growing company offering unlimited career potential.
• Love where you work: White Cap has been certified as a Great Place to Work .
• Inclusive culture: Work in a place that values and celebrates who you are.

An Office Administrator/Administrative Assistant at White Cap…

• Tracks and updates time in our timekeeping software for associates' hours, vacation, sick time, and personal days.
• Runs daily, weekly, and monthly reports for freight audits, stock receipts, and other reports that are relevant to the position.
• Sets up new job accounts for customers and maintains accounts receivable files on customers.
• Creates manifests to customer purchases.
• Prepares and codes invoices. Matches customer pick-up and delivery tickets for accuracy.
• Provides operation support as assigned by the manager.
• Answers multi-line phone and routes calls to appropriate personnel.
• Generally has 2-5 years of experience.
• Performs other duties as assigned.

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.

For New Jersey Job Seekers

Pay Range

$22.00-$30.80 Hourly

New Jersey law requires the posting of the salary range for advertised jobs. This range is determined based on market data and internal pay practices to establish a minimum and maximum value for a job. Individual base pay is determined based on a variety of elements including experience, skills, internal equity and other factors. For additional details on benefits, please review the full job description on White Cap Jobs (https://whitecap.jobs/)

Functional Area Administration

Work Type On-Site

Preferred Qualifications

• Demonstrated ability to plan and organize daily activities.
• Strong computer skills.
• Strong communication and influencing skills.

White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and ... White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.