Administrative Assistant

HomeBound; Santa Rosa (CA); Remote; USD 60,000 - 90,000; Full time

Job summary

Homebound is seeking an Administrative Assistant to support the leadership team across the organization. This fully remote role requires a detail-oriented, upbeat multitasker who can collaborate with People Ops, Construction, Tech, and other teams.

Reporting to the Senior Executive Assistant, you will manage calendars across time zones, arrange travel, handle expenses, and contribute to project work while maintaining data integrity and confidentiality in a fast-growing company.

Qualifications

• 2-4 years of administrative experience, ideally supporting an executive or leader, in a fast-paced environment.
• Excellent interpersonal, written, and verbal skills, as well as the ability to self-manage.
• Extremely strong organizational skills and the ability to prioritize conflicting needs.
• Focused attitude, ensuring projects are followed through to completion.
• Strong calendaring and customer service skills
• High proficiency in Google Workspace (Calendar, Gmail, Slides, Sheets)
• Extreme care for data integrity and attention to detail
• Warm, welcoming demeanor and the ability to work with a wide range of personalities
• Ability to manage sensitive and confidential information
• Thrives in a fast-paced, hyper-growth environment, with the ability to adjust and adapt to change. Willing to tackle the big and the small. Must be scrappy.
• Continuous optimizer, always looking for ways to make things better, faster, and more efficient
• Comfortable working independently in a remote environment

Responsibilities

• Provide administrative support for members of the leadership team, including scheduling meetings across time zones, heavy calendar management, booking flights and arranging travel, and tracking expenses
• Manage and act as gatekeeper to the calendars of those you support, always looking for new ways to make their days smooth and efficient
• Support the leadership team in all daily duties, ensuring they are prepared and organized
• Serve as a reliable primary point of contact, communicating and problem-solving across departments including People Ops, Construction, Tech, and others
• Plan and facilitate team events and meetings, including offsites (virtual and in-person)
• Support teams cross-functionally on ad hoc projects
• Assist members of the leadership team as needed with project management, meeting preparation, and presentations
• Partner with the Senior Executive Assistant on additional ad hoc support responsibilities and projects
• Use AI assistants and other technology to work faster and smarter
• Pitch in wherever needed as priorities shift

Skills

Interpersonal skills

Calendaring

Customer service

Attention to detail

Communication skills

Tools

Google Workspace

Job description

About Us:

Homebound is on a mission to make it possible for anyone, anywhere, to build a home using technology. Created by an experienced team of construction, real estate, design, and technology experts, Homebound is transforming the residential construction industry by improving the costly and inefficient process of building a home.

We’ve created an entirely new way to build homes with technology powering every stage from start to finish to provide a seamless experience for our customers. Homeowners across the country can choose where they want to live, select a home plan that’s perfect for them, then personalize and buy it, all online. Homebound has raised $150M in capital from leading venture capitalists like Google, Khosla, Thrive Ventures, and we’re scaling quickly in places like Texas, Colorado and Florida. Come build your future with us.

Role Overview:

As the Administrative Assistant, you will support various business leaders and teams across the organization. This position requires an extremely detail-oriented, enthusiastic multitasker who can relate to individuals at all levels within the organization. You will be a critical member of the People Operations Team, keeping the daily functions and systems of our high-growth, fast-paced company in smooth working order. Reporting to our Senior Executive Assistant, you will help the leaders you support be prepared and effective. The ideal candidate is upbeat and friendly with a "can do" attitude. You are great at communicating and love to support multiple kinds of people across various departments.

This is a fully remote position, but you must be located in the United States

What You'll Do:

• Provide administrative support for members of the leadership team, including scheduling meetings across time zones, heavy calendar management, booking flights and arranging travel, and tracking expenses

• Manage and act as gatekeeper to the calendars of those you support, always looking for new ways to make their days smooth and efficient

• Support the leadership team in all daily duties, ensuring they are prepared and organized

• Serve as a reliable primary point of contact, communicating and problem-solving across departments including People Ops, Construction, Tech, and others

• Plan and facilitate team events and meetings, including offsites (virtual and in-person)

• Support teams cross-functionally on ad hoc projects

• Assist members of the leadership team as needed with project management, meeting preparation, and presentations

• Partner with the Senior Executive Assistant on additional ad hoc support responsibilities and projects

• Use AI assistants and other technology to work faster and smarter

• Pitch in wherever needed as priorities shift

Who You Are:

• 2-4 years of administrative experience, ideally supporting an executive or leader, in a fast-paced environment

• Excellent interpersonal, written, and verbal skills, as well as the ability to self-manage

• Extremely strong organizational skills and the ability to prioritize conflicting needs

• Focused attitude, ensuring projects are followed through to completion

• Strong calendaring and customer service skills

• High proficiency in Google Workspace (Calendar, Gmail, Slides, Sheets)

• Extreme care for data integrity and attention to detail

• Warm, welcoming demeanor and the ability to work with a wide range of personalities

• Ability to manage sensitive and confidential information

• Thrives in a fast-paced, hyper-growth environment, with the ability to adjust and adapt to change. Willing to tackle the big and the small. Must be scrappy.

• Continuous optimizer, always looking for ways to make things better, faster, and more efficient

• Comfortable working independently in a remote environment

Our Commitment:

We are focused on building a diverse and inclusive workforce. If you’re excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.

Homebound is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Homebound considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance.

Our Compensation Philosophy:

Our salary ranges are determined by role, level, and location. Please note that the salary range displayed on each job posting may vary by state. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter will share more about the specific salary range for your preferred location during the hiring process. Please note that each job posting includes a general description of any other compensation offered for the position in addition to the salary range displayed on the job posting. You can find information about our benefits here.