Administrative Assistant

Everpure; Santa Clara (CA); On-site; USD 56,481 - 85,411; Full time

Benefits offered by this job

Growth opportunities

Innovative work environment

Strong team culture

Job summary

Everpure in Santa Clara is seeking an Administrative Assistant to support Vice Presidents by managing calendars, travel logistics, and team operations. The ideal candidate will be proactive and hyper-organized, ensuring that executives can focus on key business outcomes.

This role demands expert calendar management, familiarity with tools like Google Workspace and Microsoft Office, and strong communication skills. You'll facilitate cross-functional collaboration and streamline daily operations within a dynamic work environment.

Qualifications

• Expert at managing high-volume, dynamic calendars for senior leaders.
• Fluency in Google Workspace and Microsoft Office required.
• Proven experience in enterprise platforms for workflow efficiency.

Responsibilities

• Manage complex calendars and scheduling.
• Coordinate travel and manage expense reports.
• Facilitate communication between the executive office and other teams.

Skills

Calendar Management

Google Workspace

Microsoft Office

Attention to Detail

Communication Skills

Problem-solving

Technology Proficiency

Tools

Concur

Zoom

Workday

DocuSign

ServiceNow

Tableau

Greenhouse

Job description

THE ROLE

Join us as an Administrative Assistant to directly support Vice Presidents and their leadership teams within a critical, fast‑growing organization. You will be the linchpin for seamless operations, ensuring executive focus remains on key business outcomes and driving team productivity. This role requires a proactive, hyper‑organized, and resourceful partner who can anticipate needs and manage complex logistics across global and cross‑functional teams.

What You'll Do

• Drive Executive Efficiency by owning and meticulously managing complex calendars, prioritizing critical meetings, and resolving scheduling conflicts across global time zones and departments.
• Orchestrate Seamless Travel and Finances by carefully researching, arranging, and managing domestic and international travel logistics, and processing expense reports and purchase requisitions with high accuracy.
• Facilitate Cross‑Functional Collaboration by acting as a professional and discrete liaison between the executive office, internal organizations, customers, and external partners.
• Manage Critical Team Operations by providing direct administrative support, including scheduling, coordinating events, and managing team‑wide special projects and assignments from inception to completion.
• Streamline Communication Flow by proactively managing and prioritizing incoming communications (email, calls, etc.) to ensure the VP is prepared and focused on high‑priority matters.
• Work from the Santa Clara office in compliance with Everpure's policies, unless on PTO or travel or other approved leave.

What You Bring

• Expert Calendar Management demonstrated ability to manage high‑volume, dynamic calendars for senior leaders, including effective prioritization and scheduling across time zones and organizational levels.
• Advanced Software and Tool Fluency across Google Workspace (Gmail, Calendar, Docs, Slides, Sheets), Concur, Microsoft Office (Word, Excel, PowerPoint), and Zoom.
• Enterprise Platform Experience with platforms such as Workday, DocuSign, ServiceNow, Tableau, and Greenhouse, with a proven ability to streamline workflows and solve problems quickly within these systems.
• Technology‑Driven Efficiency, experienced in leveraging modern tools, including AI tools (ChatGPT, Gemini), to drive administrative efficiency.
• High Attention to Detail and Discretion with strong proficiency in written and verbal communication, grammar, and proofreading, coupled with a proven track record of handling confidential information with discretion.

Salary and Compensation

Salary ranges are determined based on role, level, and location. For positions open to candidates in multiple geographical locations, the base salary range is reflective of the labor market across the applicable locations. This role may be eligible for incentive pay and/or equity. There is no application deadline and we accept applications on an ongoing basis until the job is filled.

Hourly Pay Range

$41—$62 USD

What You Can Expect From Us

• Innovation: We celebrate those who think critically, like a challenge, and aspire to be trailblazers.
• Growth: We give you the space and support to grow along with us and to contribute to something meaningful.
• Team: We build each other up and set aside ego for the greater good.

Accommodations And Accessibility

Candidates with disabilities may request accommodations for all aspects of our hiring process. For more on this, contact us at [e-mail] if you’re invited to an interview.

Our Commitment To a Strong And Inclusive Team

Everpure is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other characteristic legally protected by the laws of the jurisdiction in which you are being considered for hire.