Administrative Assistant

Cadence; San Jose (CA); On-site; USD 39,000 - 72,000; Full time

Job summary

Cadence is seeking an experienced Administrative Assistant to join Global Human Resources. The role requires organization, discretion, and the ability to support senior leaders in a fast-paced environment.

Based on-site in San Jose, CA, four days per week, with responsibilities spanning calendar management, travel, events, and cross-functional coordination. The role emphasizes professionalism, confidentiality, and strong communication skills.

Qualifications

• 4+ years of experience as an Administrative Assistant to senior management.
• Proficient in Outlook, PowerPoint and Excel.
• Strong organizational and interpersonal skills.
• Ability to manage confidential information.
• Able to prioritize multiple tasks in a fast-paced environment.

Responsibilities

• Manages complex calendars across multiple time zones.
• Coordinates domestic and international travel arrangements.
• Organizes onsite/offsite events and quarterly meetings.
• Prepares expense reports and purchase requisitions.
• Builds relationships with leadership and admin teams.
• May support special HR-related projects.

Skills

Calendar management

Travel coordination

Event planning

Outlook

PowerPoint

Excel

Interpersonal skills

Discretion

4+ years experience

Tools

Outlook

Microsoft Office

PowerPoint

Excel

Job description

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology.

Cadence is seeking a highly organized and dependable Administrative Assistant in Global Human Resources.

This role requires a self-starter with an ability to operate effectively in a fast paced environment while maintaining the highest level of professionalism and discretion.

Responsibilities

• Manages complex calendars - coordinating internal and external meetings in multiple time zones
• Takes direction from the Sr. Program Manager
• Builds cross-functional relationships with leadership, management, and administrative assistants in other departments
• Organizes onsite/offsite events and quarterly meetings
• Prepares expense reports and purchase requisitions
• Coordinates both domestic and international travel arrangements
• May work on special projects at the direction of the direct supervisor or other members of the HR leadership team
• Manage logistics for meetings, off-sites, training, and in-person events held in San Jose and virtually that may include worldwide attendees.
• Other responsibilities as assigned.

Position Requirements

• At least 4+ years’ experience as a highly motivated Administrative Assistant to senior level management
• Excellent computer skills and comprehension of Outlook
• Strong Microsoft PowerPoint and Excel spreadsheet skills
• Highly Confidential
• Organized and detail-oriented
• Ability to prioritize multiple assignments
• Strong communication, organizational and interpersonal skills.
• Strong scheduling and travel coordination skills
• Knowledgeable about organizing events
• Thrive in a fast-paced atmosphere
• Must be flexible and able to quickly react to last minute changesConstantly searching for innovative ways to strengthen team programs and communication
• Ability to effectively interact with all levels of the organization

Work Location

• This role is based on-site in San Jose, CA, with a requirement to be in the office four days per week.

The hourly range for California is $28.26 to $52.50 per hour. You may also be eligible to receive incentive compensation: bonus, equity, and benefits. Please note that the hourly range is a guideline and compensation may vary based on factors such as qualifications, skill level, competencies and work location. Our benefits programs include: paid vacation and paid holidays, 401(k) plan with employer match, employee stock purchase plan, a variety of medical, dental and vision plan options, and more.

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