Administrative Assistant

Cadence Design Systems; San Jose (CA); On-site; USD 39,000 - 72,000; Full time

Benefits offered by this job

Bonus eligibility

Benefits

Job summary

Cadence Design Systems is seeking an Administrative Assistant in Global Human Resources to provide high-level support in a fast-paced environment at San Jose, CA. This role requires a self-starter with discretion and professionalism.

You will manage calendars, coordinate travel, organize events, prepare expenses, and support leadership. Requires 4+ years of Administrative experience, strong Outlook, PowerPoint, and Excel skills, and the ability to handle confidential information.

Qualifications

• 4+ years’ experience as Administrative Assistant to senior management.
• Excellent computer skills and proficiency in Outlook.
• Strong PowerPoint and Excel skills.
• Highly confidential and discreet.
• Organized with attention to detail.
• Ability to prioritize multiple assignments.
• Strong communication, organizational and interpersonal skills.
• Experience coordinating travel and events.
• Able to thrive in a fast-paced environment.
• Able to interact with all levels of the organization.

Responsibilities

• Manages complex calendars across time zones.
• Takes direction from the Sr. Program Manager.
• Builds cross-functional relationships with leadership and admins in other departments.
• Organizes onsite/offsite events and quarterly meetings.
• Prepares expense reports and purchase requisitions.
• Coordinates domestic and international travel arrangements.
• May work on special projects for HR leadership.
• Manages logistics for meetings and events in San Jose and worldwide attendees.
• Other responsibilities as assigned.

Skills

Communication

Organization

Interpersonal skills

Travel coordination

Prioritization

Discretion

Multitasking

Team collaboration

Time management

Problem solving

Tools

Outlook

PowerPoint

Excel

Job description

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology. Cadence is seeking a highly organized and dependable Administrative Assistant in Global Human Resources. This role requires a self-starter with an ability to operate effectively in a fast paced environment while maintaining the highest level of professionalism and discretion.

Responsibilities

• Manages complex calendars - coordinating internal and external meetings in multiple time zones
• Takes direction from the Sr. Program Manager
• Builds cross-functional relationships with leadership, management, and administrative assistants in other departments
• Organizes onsite/offsite events and quarterly meetings
• Prepares expense reports and purchase requisitions
• Coordinates both domestic and international travel arrangements
• May work on special projects at the direction of the direct supervisor or other members of the HR leadership team
• Manage logistics for meetings, off-sites, training, and in-person events held in San Jose and virtually that may include worldwide attendees
• Other responsibilities as assigned

Position Requirements

• At least 4+ years’ experience as a highly motivated Administrative Assistant to senior level management
• Excellent computer skills and comprehension of Outlook
• Strong Microsoft PowerPoint and Excel spreadsheet skills
• Highly Confidential
• Organized and detail-oriented
• Ability to prioritize multiple assignments
• Strong communication, organizational and interpersonal skills
• Strong scheduling and travel coordination skills
• Knowledgeable about organizing events
• Thrive in a fast-paced atmosphere
• Must be flexible and able to quickly react to last minute changes
• Constantly searching for innovative ways to strengthen team programs and communication
• Ability to effectively interact with all levels of the organization

Work Location

This role is based on-site in San Jose, CA, with a requirement to be in the office four days per week.

The hourly range for California is $28.26 to $52.50 per hour.

You may also be eligible to receive incentive compensation: bonus, equity, and benefits.

Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure.

Please note that the hourly range is a guideline and compensation may vary based on factors such as qualifications, skill level, competencies and work location.

• Our benefits programs include: paid vacation and paid holidays, 401(k) plan with employer match, employee stock purchase plan, a variety of medical, dental and vision plan options, and more.

We’re doing work that matters. Help us solve what others can’t.

Equal Employment Opportunity Policy

Cadence is committed to equal employment opportunity throughout all levels of the organization.

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Cadence plays a critical role in creating the technologies that modern life depends on. We are a global electronic design automation company, providing software, hardware, and intellectual property to design advanced semiconductor chips that enable our customers create revolutionary products and experiences.

Thanks to the outstanding caliber of the Cadence team and the empowering culture that we have cultivated for over 25 years, Cadence continues to be recognized by Fortune Magazine as one of the 100 Best Companies to Work For.

Our shared passion for solving the world’s toughest technical challenges, our dedication to pushing the limits of the industry, and our drive to do meaningful work differentiates the people of Cadence.

Cadence is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, basis of disability, or any other protected class.