Administrative Assistant

Cadence; San Jose (CA); On-site; USD 39,000 - 73,000; Full time

Job summary

Cadence in San Jose, CA, is seeking an Administrative Assistant for Global Human Resources. This role requires a proactive, highly organized individual who can maintain discretion in a fast-paced environment while supporting senior HR leaders.

You will manage complex calendars across time zones, coordinate domestic and international travel, plan onsite and offsite events, and assist with expense reports and requisitions. A minimum of 4+ years in senior admin support is expected.

Qualifications

• 4+ years’ experience as an Administrative Assistant to senior management.
• Excellent computer skills including Outlook, PowerPoint and Excel.
• Highly confidential and organized with attention to detail.
• Ability to prioritize multiple assignments.
• Strong communication and interpersonal skills.
• Ability to coordinate scheduling and travel.
• Experience organizing events.
• Thrives in a fast-paced environment.
• Flexible and able to react to last-minute changes.
• Strong interaction with all levels of the organization.

Responsibilities

• Manages complex calendars - coordinating internal and external meetings in multiple time zones.
• Takes direction from the Sr. Program Manager.
• Builds cross-functional relationships with leadership, management, and administrative assistants in other departments.
• Organizes onsite/offsite events and quarterly meetings.
• Prepares expense reports and purchase requisitions.
• Coordinates both domestic and international travel arrangements.
• May work on special projects at the direction of the direct supervisor or other members of the HR leadership team.
• Manage logistics for meetings, off-sites, training, and in-person events held in San Jose and virtually that may include worldwide attendees.
• Other responsibilities as assigned.

Skills

Organization

Communication

Interpersonal skills

Attention to detail

Time management

Adaptability

Problem solving

Team collaboration

Tools

Outlook

PowerPoint

Excel

Office Suite

Job description

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology.

Cadence is seeking a highly organized and dependable Administrative Assistant in Global Human Resources.

This role requires a self-starter with an ability to operate effectively in a fast paced environment while maintaining the highest level of professionalism and discretion.

Responsibilities

• Manages complex calendars - coordinating internal and external meetings in multiple time zones
• Takes direction from the Sr. Program Manager
• Builds cross-functional relationships with leadership, management, and administrative assistants in other departments
• Organizes onsite/offsite events and quarterly meetings
• Prepares expense reports and purchase requisitions
• Coordinates both domestic and international travel arrangements
• May work on special projects at the direction of the direct supervisor or other members of the HR leadership team
• Manage logistics for meetings, off-sites, training, and in-person events held in San Jose and virtually that may include worldwide attendees.
• Other responsibilities as assigned.

Position Requirements

• At least 4+ years' experience as a highly motivated Administrative Assistant to senior level management
• Excellent computer skills and comprehension of Outlook
• Strong Microsoft PowerPoint and Excel spreadsheet skills
• Highly Confidential
• Organized and detail-oriented
• Ability to prioritize multiple assignments
• Strong communication, organizational and interpersonal skills.
• Strong scheduling and travel coordination skills
• Knowledgeable about organizing events
• Thrive in a fast-paced atmosphere
• Must be flexible and able to quickly react to last minute changes
• Constantly searching for innovative ways to strengthen team programs and communication
• Ability to effectively interact with all levels of the organization

Work Location

This role is based on-site in San Jose, CA, with a requirement to be in the office four days per week.

Compensation

The hourly range for California is $28.26 to $52.50 per hour. You may also be eligible to receive incentive compensation: bonus, equity, and be ne fits. Sales positions ge ne rally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the hourly range is a guideli ne and compensation may vary based on factors such as qualifications, skill level, competencies and work location.

Benefits

• paid vacation and paid holidays
• 401(k) plan with employer match
• employee stock purchase plan
• a variety of medical, dental and vision plan options
• and more

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