Sr Occupancy Planner

Cadence Design Systems; San Jose (CA); On-site; USD 109,000 - 202,000; Full time

Job summary

Cadence Design Systems in San Jose, CA seeks a Sr. Occupancy Planner to grow our North American real estate footprint. You will plan, manage, and optimize office and lab space, coordinate MAC moves, and align space decisions with headcount forecasts and project delivery.

The role partners with HR, Finance, IT and Facilities/WPR to create scalable space plans, maintain accurate CAFM data, and support long-range workplace strategy with a focus on employee experience.

Qualifications

• Bachelor’s degree in Facilities Management, Architecture, Design, Construction Management, Real Estate, Finance, or related field.
• 5-7+ years’ experience in occupancy planning, space planning, MAC, or corporate facilities/CRE.
• Experience supporting multi-building or campus environments preferred.
• Strong working knowledge of CAFM / IWMS platforms, AutoCAD, Microsoft Excel, PowerPoint.
• Strong communication skills with the ability to engage BU leaders and senior stakeholders.
• Highly organized, detail-oriented, and comfortable managing competing priorities.

Responsibilities

• Partner with Workplace Resources leadership and HR to develop and implement North American Workplace standards, programs and processes.
• Develop and manage stack and block plans, seat allocation strategies, capacity models, and space test-fits to align workforce growth and requirements.
• Track and analyze headcount forecasts, occupancy trends, capacity constraints to support real estate decisions.
• Coordinate MAC execution with BU, Facilities Operations, IT, vendors, and external service providers.
• Develop move plans, sequencing, and communications; provide on-site support as required.

Skills

Strong communication

Highly organized

Education

Bachelor’s degree in Facilities Management, Architecture, Design, Construction Management, Real Estate, Finance, or related field

Tools

CAFM / IWMS

AutoCAD

Microsoft Excel

PowerPoint

Job description

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology.

Location: San Jose, CA

Function: Facilities & Corporate Real Estate (CRE)

Reports to: Facilities / Workplace Resources

Role Overview

The Sr. Occupancy Planner is responsible for enabling Cadence’s business growth by planning, managing, and optimizing office and lab space across the North American portfolio. This role serves as the single point of coordination for space planning, occupancy data, and Moves, Adds, and Changes (MAC), ensuring space decisions are aligned with headcount forecasts, project delivery, operational readiness, and employee experience. The role works cross‑functionally with Business Units, HR, Finance, IT, Facilities / Workplace Resources to translate business demand into executable space plans and moves—balancing near‑term execution with long‑term flexibility.

Key Responsibilities

• Partner with Workplace Resources leadership and Human Resources to develop, implement, and improve North American Workplace standards, programs and processes, while supporting alignment across global portfolio.
• Develop and manage stack and block plans, seat allocation strategies, capacity models, and space test‑fits to align workforce growth, business requirements and workplace standards.
• Track and analyze headcount forecasts, occupancy trends, capacity constraints to support real estate, renovation and capital project decisions.
• Partner with HR and Finance to align top‑down growth projections with bottom‑up BU requests.
• Support long range workplace planning by evaluating growth scenarios, alternative work strategies, lab and office reconfigurations, and future space flexibility needs
• Own and manage incremental and project‑based moves, restacks, and new‑hire seat assignments.
• Coordinate MAC execution with Business Units, Facilities Operations, IT, furniture vendors, and external service providers.
• Develop move plans, sequencing, and communications; provide on‑site support as required.
• Ensure post‑move issues are tracked and resolved to completion.
• Manage CAFM platform and processes.
• Maintain accurate and timely space, seat, and employee data in CAFM systems.
• Ensure floor plans, occupancy metrics, and move records are reliable and current.
• Produce reporting on utilization, capacity, and demand vs. supply for leadership review.
• Manage furniture plans, orders, installations, repairs, and surplus inventory.
• Coordinate space readiness activities including hard‑wall offices, paint, cleaning, and general condition.
• Partner with Facilities Operations to resolve day‑to‑day space issues impacting employees.
• Act as a liaison between Business Units, Facilities/WPR, IT, HR, Finance, and Procurement.
• Support Procurement with vendor coordination, pricing reviews, requisitions, and invoice processing.
• Provide planning inputs to construction and renovation projects led by Facilities/WPR.
• Document decisions, approvals, and planning assumptions to create institutional continuity.
• Other duties as required.

Qualifications & Experience

• Bachelor’s degree in Facilities Management, Architecture, Design, Construction Management, Real Estate, Finance, or related field.
• 5-7+ years’ experience in occupancy planning, space planning, MAC, or corporate facilities/CRE.
• Experience supporting multi‑building or campus environments preferred.
• Strong working knowledge of: CAFM / IWMS platforms, AutoCAD, Microsoft Excel, PowerPoint.
• Strong communication skills with the ability to engage BU leaders and senior stakeholders.
• Highly organized, detail‑oriented, and comfortable managing competing priorities.

The annual salary range for California is $108,500 to $201,500. You may also be eligible to receive incentive compensation: bonus, equity, and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the salary range is a guideline and compensation may vary based on factors such as qualifications, skill level, competencies and work location.

Our benefits programs include: paid vacation and paid holidays, 401(k) plan with employer match, employee stock purchase plan, a variety of medical, dental and vision plan options, and more.

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Cadence plays a critical role in creating the technologies that modern life depends on. We are a global electronic design automation company, providing software, hardware, and intellectual property to design advanced semiconductor chips that enable our customers create revolutionary products and experiences.

Thanks to the outstanding caliber of the Cadence team and the empowering culture that we have cultivated for over 25 years, Cadence continues to be recognized by Fortune Magazine as one of the 100 Best Companies to Work For.

Our shared passion for solving the world’s toughest technical challenges, our dedication to pushing the limits of the industry, and our drive to do meaningful work differentiates the people of Cadence.

Cadence is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, basis of disability, or any other protected class.