Administrative Assistant

Skychefs; San Diego (CA); On-site; USD 22,000 - 34,000; Full time

Job summary

SkyChefs in San Diego is seeking an Administrative Assistant to support our Legal, Finance, and HR leadership teams with organized, proactive, and confidential service. You will coordinate meetings, prepare documents, manage travel and communications, and help keep operations running smoothly across departments.

This role requires strong organizational skills, attention to detail, and excellent communication.

Qualifications

• Minimum of 3 years of administrative support experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to manage multiple priorities with minimal supervision.
• Exceptional attention to detail and accuracy.
• Outstanding customer service and interpersonal skills.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Serve as professional point of contact for internal and external stakeholders.
• Prepare, format, and distribute presentations, reports, and documents.
• Organize meeting logistics, agendas, and materials.
• Manage incoming communications and coordinate responses and follow-up.
• Coordinate travel arrangements, itineraries, expense reports, and invoices.
• Maintain organized filing systems for easy retrieval.
• Conduct research to support executive and departmental initiatives.
• Plan and coordinate meetings, events, and special projects.
• Collaborate with administrative colleagues across departments.
• Provide confidential administrative support to leadership.

Skills

Microsoft Office

Verbal communication

Written communication

Organization

Time management

Multitasking

Customer service

Confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Job description

Career Opportunities: Administrative Assistant (8174)

Job Title:Administrative Assistant
Job Location:San Diego-USA-92102
Work Location Type:On-Site
Salary Range:$16.29 - 25.45 per hour

About us

Since 1942, SkyChefs has taken culinary excellence to new heights. As a trusted partner to the nation’s leading airlines and retailers, we proudly deliver millions of meals and exceptional service experiences every year across 43 sites throughout the United States. Built on a legacy of operational excellence, culinary expertise, and continuous innovation, we are committed to setting the industry standard in aviation culinary, airline services, last-mile logistics, and retail commerce. From the kitchen to the runway, our teams work together to deliver quality, reliability, and service at every altitude. Our people are the heart of everything we do. At SkyChefs, a career is more than a job – it’s an opportunity to grow, lead, and make an impact in a fast-paced, team-driven environment. Join America’s first, foremost, and finest and take your career to new heights.

About the Role

We're looking for a highly organized, proactive, and service-oriented Administrative Assistant to support our Legal, Finance, and Human Resources leadership teams. In this role, you'll serve as a trusted partner, helping leadersstay focused on strategic priorities by managing administrative operations, coordinating key activities, and ensuring seamless communication across the organization.

This position is perfect for someone who enjoys wearing multiple hats, thrives on solving problems, and takes ownership of delivering exceptional support with professionalism and discretion.

What You'll Do

• Serving as a professional point of contact for internal and external stakeholders
• Preparing, formatting, and distributing presentations, reports, correspondence, and other business documents
• Organizing meeting logistics, conference calls, agendas, and supporting materials
• Managing incoming communications and coordinating responses and follow-up activities
• Coordinating travel arrangements, detailed itineraries, expense reports, and invoice processing
• Maintaining organized electronic and paper filing systems for easy document retrieval
• Conducting research and gathering information for executive and departmental initiatives
• Planning and coordinating meetings, events, and special projects
• Collaborating with other administrative professionals to support business needs across departments
• Providing exceptional administrative support while maintaining discretion and confidentiality

What we Look for in a Candidate

• Minimum of 3 years of administrative support experience
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Ability to manage multiple priorities with minimal supervision
• Exceptional attention to detail and commitment to accuracy
• Outstanding customer service and interpersonal skills
• Ability to maintain the highest level of confidentiality and professionalism

SkyChefs is an EEO and Affiantive Action Employer of Women/Minorities/Veterans/Individuals with Disabilities.