ADMINISTRATIVE ASSISTANT

Workoo Technologies; San Diego (CA); Remote; USD 30,000 - 40,000; Part time

Job summary

A leading company in regulatory assistance is seeking a part-time remote employee for administrative and regulatory support tasks. This role involves document management, ensuring compliance with environmental regulations, and continuous communication with team members and clients. Ideal candidates are organized, detail-oriented, and proficient in relevant software tools.

Benefits

Opportunities for growth and advancement

Qualifications

• 2+ years of relevant experience in a progressively responsible role.
• Proficiency in necessary software and awareness of environmental requirements.

Responsibilities

• Manage electronic documents and coordinate technical presentations.
• Review environmental documents assuring compliance.
• Enter records and conduct regulatory investigations.

Skills

Organized self-starter

Attention to detail

Multitasking

Effective communication

Data entry

Microsoft Office Suite

Adobe Acrobat

Education

Associate's or Bachelor's degree preferred

Job description

The position is part-time, approximately 15-20 hours per week initially, with potential to increase to 24-30 hours after November 2022. This is a remote position requiring communication with the manager, team members, and clients via email, telephone, and Microsoft Teams.

Responsibilities / Administrative Support :

• Managing electronic documents such as developing job and contract-specific files.
• Assisting with coordinating and creating technical documents and presentations upon request.
• Managing and updating customer guides.

Responsibilities / Regulatory Assistance :

• Reviewing environmental documents and ensuring regulatory compliance.
• Entering records into online databases and reviewing electronic components against regulatory standards.
• Conducting impromptu regulatory investigations.
• Monitoring a project email inbox received from airport customers and subcontractors.
• Understanding customer Standard Operating Procedures to provide accurate guidance to customer sites.

Required Skills :

• Organized self-starter with attention to detail.
• Ability to work remotely and independently in a fast-paced environment.
• Strong multitasking and prioritization skills.
• Effective communication skills via phone and email.
• Excellent verbal and written communication skills.
• Proficiency in data entry and Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint).
• Proficiency in Adobe Acrobat for editing documents.
• Ability to develop and maintain digital filing systems for technical documents.

Must-Have Skills :

• Proficiency in Microsoft Office and Adobe Acrobat.
• Awareness of environmental requirements.

Nice-to-Have Skills :

• Experience with data quality assurance and control (QAQC).
• Customer service experience.

Qualifications :

• Associate's or Bachelor's degree preferred.
• 2+ years of relevant experience in a progressively responsible role.

Work Environment :

• Remote work setting.
• Regular daily communication with team members.
• Focus on quality assurance and compliance.

Additional Information :

• Opportunities for growth and advancement within the role and team.