Administrative Assistant

Gonzaba Medical Group; San Antonio (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Gonzaba Medical Group in San Antonio, TX seeks an Administrative Assistant to support the Practice Administrator with a wide range of administrative tasks in a Family Practice setting. The role requires initiative, independent judgment, and exceptional customer service in a clinical environment.

Responsibilities include calendar management, meeting coordination, report preparation, and expense processing. A high school diploma or GED is required, with certificates or degrees in related

Qualifications

• High school diploma or GED required.
• Administrative Assistant or Medical Office Specialist certificate preferred.
• Associate degree in Business Administration, Healthcare Administration, or related field highly preferred.
• One year of experience as an executive or administrative assistant; two years preferred.
• Criminal background check required.
• Proficiency with word-processing, spreadsheets, email, and internet browsers; productivity tools preferred.

Responsibilities

• Provide daily support to the Practice Administrator.
• Coordinate communication with department leaders, physicians, and staff.
• Manage calendars, arrange meetings, create agendas, and track action items.
• Prepare reports, spreadsheets, presentations and meeting minutes.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Maintain office supplies and inventory.
• Maintain electronic filing and other organization tools; exercise discretion and confidentiality.
• Perform additional duties as assigned.

Skills

Administrative tasks

Customer service

Confidentiality

Education

High school diploma or GED

Administrative Assistant certificate

Associate degree in Business/Healthcare Administration

Tools

Word processing software

Spreadsheets

Email software

Internet browsers

Productivity tools

Job description

Main MSO - 720 Pleasanton Rd. - San Antonio, TX 78214

Overview

Position Type:

Full Time

Category:

Family Practice

Description

General Summary:

The Administrative Assistant will assist the Practice Administrator by performing a wide variety of complex administrative tasks requiring initiative, independent judgment, and exceptional customer service.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Essential Job Responsibilities:

All duties performed will be done accurately and in a timely manner.

General Duties:

1. Provide daily support to the Practice Administrator.
2. Coordinate communication with department leaders, physicians, and other employees as directed.
3. Manage calendars, arrange meetings, create agendas, and track action items from those meetings.
4. Compose correspondence requiring specific knowledge of methods, procedures, policies or other information.
5. Prepare reports, spreadsheets, presentations and meeting minutes.
6. Track deadlines, assignments, and pending projects.
7. Assist in special projects and process improvement initiatives as needed.
8. Maintain a working knowledge of Gonzaba Medical Group software and systems, as needed.
9. Handle expense reporting, invoicing, and basic accounting tasks.
10. Maintain office supplies and manage inventory.
11. Must be proficient with filing electronically and other organization or productivity tools.
12. Exercise discretion and independent judgment.
13. Maintains strict confidentiality.
14. Other duties as assigned.

Qualifications

Education and Training:

A high school diploma or GED certificate is required. A certificate as an Administrative Assistant or a Medical Office Specialist is preferred. An associate degree or higher in Business Administration, Healthcare Administration, or closely related field, is highly preferred.

Experience:

One year as an executive assistant, administrative assistant, or closely related position, required. Two years preferred. A criminal background is required.

Other Requirements: Computer Skills:

Knowledge of word-processing software, spreadsheet software; email software, and Internet browsers. Knowledge desktop and mobile productivity and organizational tools preferred.

Driving Skills:

A clear driving record and a Class C Texas Driver's License, and a personal vehicle is required.

Work Environment:

Depending upon the task, the work environment may be a 100% clinical setting or office setting in a clinical environment with exposure to communicable diseases, bodily fluids, toxic substances, ionizing radiation, medicinal preparations, and other conditions common to a clinic environment.

Mental / Physical Requirements:

Requires manual dexterity, sitting, standing, stooping, reaching, kneeling, crouching, bending, walking, lifting up to 25 lbs. Close vision and ability to adjust focus. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform the essential functions of the job.

Other Duties as Assigned:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Employees will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Responsibilities, knowledge, skills, abilities, and work environments may change as needs evolve.