Administrative Assistant

Loenbro; Salt Lake City (UT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company

Paid time off (PTO)

Life and disability insurance

Professional development and training

Employee assistance program (EAP)

Job summary

Loenbro in Salt Lake City, UT is seeking a Construction Administrative Assistant to support daily operations. You will work closely with Project Managers, Superintendents, and field teams, ensuring efficient communication, organized documentation, and timely processing of administrative tasks.

The role requires 2–5 years of related experience, proficiency in MS Office, and the ability to handle multiple priorities in a fast-paced construction office environment.

Qualifications

• 2-5 years of administrative, clerical, or office support experience (construction or industrial environment preferred)
• Basic understanding of HR and onboarding processes within a construction or field operations setting
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work in a fast-paced construction office supporting multiple priorities

Responsibilities

• Greet and assist walk-in employees, subcontractors, vendors, and visitors in a professional and timely manner
• Answer and route inbound phone calls, responding to jobsite and project-related inquiries
• Support new hire onboarding, orientation scheduling, badging, and paperwork coordination
• Complete accurate employee time entry, payroll support, and recordkeeping for field personnel
• Project logs
• Purchase orders and invoices
• Equipment tracking logs
• Assist Project Management and field leadership with administrative project support
• Scan, upload, and organize project files using document management systems and imaging software
• Maintain organized filing systems for compliance, safety, and project records
• Support communication between field crews, management, and corporate departments

Skills

Administrative experience

HR onboarding

MS Office

Fast-paced environment

Tools

Microsoft Office

Job description

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries, and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection

Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose.Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation

Job Summary

The successful candidate will support daily operations within a fast-paced construction project office, working closely with Project Managers, Superintendents, and field teams. This role serves as a key administrative resource, ensuring efficient communication, accurate documentation, and organized project support

Successful Construction Administrative Assistants demonstrate strong attention to detail, organization, adaptability, and the ability to manage routine tasks while supporting dynamic jobsite operations

• Greet and assist walk-in employees, subcontractors, vendors, and visitors in a professional and timely manner
• Answer and route inbound phone calls, responding to jobsite and project-related inquiries
• Support new hire onboarding, orientation scheduling, badging, and paperwork coordination
• Complete accurate employee time entry, payroll support, and recordkeeping for field personnel
• Project logs
• Purchase orders and invoices
• Equipment tracking logs
• Assist Project Management and field leadership with administrative project support
• Scan, upload, and organize project files using document management systems and imaging software
• Maintain organized filing systems for compliance, safety, and project records
• Support communication between field crews, management, and corporate departments

Minimum Qualifications

Required

• 2-5 years of administrative, clerical, or office support experience (construction or industrial environment preferred)
• Basic understanding of HR and onboarding processes within a construction or field operations setting
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work in a fast-paced construction office supporting multiple priorities

Preferred

• Experience supporting construction projects, jobsite offices, or field operations
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Effective communication and interpersonal skills with both office and field personnel
• Ability to handle confidential employee and project information with professionalism and discretion

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

Comply with all company policies and procedures.

Occasionally you may need to kneel, reach, or stoop.

Climbing up and down stairs and ladders to both get in and out of trenches and up to elevated platforms (scaffolding at significant heights)

If driving is required, valid driver license and proof of insurability are required. All drivers are subject to a DMV background records search

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO)
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)
• Benefits eligibility may vary based on employment classification and hours worked

Guided byCore Values (LEAD), grounded ingritand acommitment to excellence, Loenbrobettersour families, customers, andlocalcommunities. If you are ready to be part of a company thatLEADSby:

Living with Integrity

Acting with Urgency Delivering Excellence

…we want to hear from you

Loenbro is an Equal Opportunity Employer

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Loenbro’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.