Administrative Assistant

Iron Insurance Partners LLC; Salina (KS); On-site; USD 30,000 - 42,000; Full time

Job summary

Iron Insurance Partners LLC is seeking an Administrative Assistant to support the agency’s daily operations and improve efficiency in our Kansas office.

You will manage calls, greet visitors, handle mail logistics, and coordinate travel. The role also includes processing insurance-related documents and assisting HR onboarding for new hires, while maintaining supplies and office systems.

Qualifications

• Excellent communication and phone skills.
• Strong organizational abilities and attention to detail.
• Proficiency with MS Office and filing systems.

Responsibilities

• Answering and directing calls in a professional manner
• Greeting and directing visitors when they arrive
• Handling mail pick up, distribution, metering, and drop off, including USPS, UPS, FEDEX, etc.
• Managing client mailings of policies, documents, etc.
• Travel arrangements for employees and new hires
• Issuing certificates of insurance, auto ID cards, evidence of property insurance, and other forms with each renewal
• Maintaining office supplies and marketing materials
• Upholding office opening and closing procedures
• Assisting Human Resources with Onboarding procedures
• Performing other tasks as necessary

Skills

Phone etiquette

Customer service

Office administration

Microsoft Office

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Office 365

Job description

Overview

Provide administrative support to the entire agency and gain valuable experience in a business environment and insurance industry.

Role

The Administrative Assistant maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers.

Essential Duties And Responsibilities

• Answering and directing calls in a professional manner


• Greeting and directing visitors when they arrive


• Handling mail pick up, distribution, metering, and drop off, including USPS, UPS, FEDEX, etc.


• Managing client mailings of policies, documents, etc.


• Travel arrangements for employees and new hires


• Issuing certificates of insurance, auto identification cards, evidence of property insurance, and other miscellaneous forms with each renewal policy as requested by clients, CSAs, or Account Managers


• Maintaining office supplies and marketing materials


• Upholding office opening and closing procedures


• Assisting Human Resources with Onboarding procedures


• Performing other tasks as necessary