Administrative Assistant

Accord; Saint Paul (MN); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

PTO

9 paid holidays

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement savings plan

Tuition assistance

Mileage reimbursement

Wellness program

Job summary

Accord in Saint Paul, MN is seeking an Administrative Assistant to provide in-office support, maintain files, perform data entry, and assist with projects. This fully in-person role supports the headquarters and serves as receptionist from 8am-4pm, Monday through Friday.

Ideal candidates have at least six months of office experience, strong organizational skills, and the ability to maintain confidentiality. A competitive hourly wage and comprehensive benefits are provided.

Qualifications

• Minimum of six months experience in an office/clerical support position.
• Strong organizational skills.
• Must maintain confidentiality in daily operations.

Responsibilities

• Serve as an ambassador of the agency to clients and partners in a friendly, professional manner.
• Greet and direct visitors and callers; route inquiries to appropriate staff.
• Provide general administrative and clerical support to executives and leaders.
• Process letters, memos, and reports; assist with printing and mailing projects.
• Maintain lobby area, mail, deliveries, and supply inventory.

Skills

Office experience

Organization

Confidentiality

Education

High School diploma or GED

Job description

At Accord, we believe in creating communities where all people feel included and empowered, regardless of the challenges they face. We are on a mission to help people live their greatest lives. We make it possible for people living with disabilities or mental health issues to achieve their personal or career goals and live life to the fullest. We'd like to think we have the best jobs in the world - keep reading to learn more about working here at Accord.

About the Role

This position is responsible for administrative support at the Accord's office. Duties will be administrative in nature and will include maintaining files, data entry, sorting and organizing and assisting with projects. In addition to administrative support, this position also serves as a receptionist for the headquarters office.

Job Location

• St. Paul, MN
• This is a fully in-person role from 8am-4pm, Monday through Friday.

Essential Responsibilities

• Serve as a representative of the agency to the people we support, our community partners and external constituents. Relate to the public in a pleasant and professional manner.
• Serve as a positive role model for employees and people we support.
• Provide administrative and clerical support to the Executive Leadership and other leaders including processing of letters, memos and reports.
• Greet and direct visitors, delivery personnel and Metro Mobility
• Receive and direct incoming phone calls; use Netsmart to find appropriate staff contact for calls from people we support.
• Sort and distribute mail, deliveries and emails.
• Process and post outbound mail and packages.
• Assist with the printing, stuffing, posting and mailing of mail projects
• Print/copy and distribute documents as needed.
• Keep the main lobby area neat and organized.
• Provide administrative and clerical support to the Senior Cabinet and other leaders including processing of satisfaction surveys, new employee documentation and donation letters.
• Complete monthly supply inventory and submit it to the Operations Manager
• Check in/out temporary badges, maintaining documentation
• Restock supplies in first floor common areas
• Maintain call and visitor volume logs
• Participate in employee training and safety initiatives
• Perform other duties as required or assigned.

Education:

• High school diploma or GED preferred

Skills:

• This position requires a minimum of six months experience working in an office/clerical support position.
• Strong organization skills are required.
• Must maintain confidentiality in daily operations.

• Competitive wage ($17.50 - $19.50 hourly) and benefit package with PTO, 9 paid holidays, health, dental, vision, and life insurance, NO COST short & long-term disability insurance, retirement savings plan options, employee wellness program, tuition assistance program, career advancement, mileage reimbursement for providing direct services, a positive, friendly work environment and much more.

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