Administrative Assistant

The Bell Company; Richmond (VA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Employee stock ownership program

Annual bonus program

Ongoing professional training

Advancement opportunities

$50,000 life insurance

Elective medical with employer contribution

Dental and supplemental benefits

Job summary

A large employee-owned mechanical contractor is seeking an experienced Administrative Assistant to support the Regional VP. The ideal candidate will have 10+ years in a similar role within a construction or A&E environment, strong communication skills, and payroll processing experience. This position offers a competitive compensation package including employee stock ownership contributions and life insurance benefits, along with opportunities for advancement and ongoing professional training.

Qualifications

• Minimum 10 years experience as office manager or administrative assistant in construction/A&E.
• Proven experience in handling company confidential information.

Responsibilities

• Enter time and labor coding into ERP software for over 100 personnel.
• Assist Regional VP with administrative tasks and office management.

Skills

Payroll processing experience

Strong verbal communication skills

Strong written communication skills

Bilingual Spanish and English

Tools

MS Office Suite

Outlook

DocuSign

Adobe Business Pro

BlueBeam software

ERP software systems

Procore

Building Connected

SmartBidnet

Autodesk

Job description

About the Company

The Bell Company is a large EMPLOYEE-OWNED Mechanical Contractor that takes on some of the most complex projects in our East Coast Market. This is your chance to become a part of this dynamic team and work towards the mutual success of the project, the company, your co-workers and yourself.

About the Role

Administrative Assistant reporting to the Regional VP. Office is located in Glen Allen, VA

Responsibilities

• Past office manager or administrative assistant role with minimum 10 years experience working in this role for a construction or A&E company
• Payroll processing - entering time and labor coding from various jobsites into an enterprise resource planning (ERP) software based system, for +100 craft personnel that have been uploaded from jobsites
• Proven experience in handling company confidential information
• Good to great verbal and written communication skills
• Intermediate to expert level capabilities in the following softwares: MS office suite, Outlook, DocuSign, Adobe business Pro, BlueBeam software, use of accounting ERP software systems, and for the ideal candidate will proven capabilities in web portals such as Procore, Building Connected, SmartBidnet, and Autodesk

Required Skills

• Payroll processing experience
• Experience in handling confidential information
• Strong verbal and written communication skills
• Intermediate to expert level in specified software

Preferred Skills

• Bilingual Spanish and English

Compensation package

• Being part of an EMPLOYEE-OWNED COMPANY with the company contributing stock in the anticipated value of 3% to 6% of your gross (ESOP program) as well as an annual bonus program for all employees. Both programs are subject to vesting and/or company performance.
• Ongoing professional training and development
• Opportunities for advancement
• Discretionary annual bonus program based on Company performance
• Employer paid $50,000 life insurance
• Elective medical with 75% employer contribution, dental and supplemental benefits are available immediately