Administrative Assistant

Uft; Richmond (VA); On-site; USD 27,552 - 34,440; Full time

Job summary

Sydnor Hydro in Richmond, VA, is seeking an Administrative Assistant to support day-to-day office operations and help keep our facility running smoothly.

The position is in-office, Monday–Friday 7am–4pm, with responsibilities spanning calls, scheduling, document prep, and cross-team support. We value detail-oriented, proactive teammates who communicate effectively.

Qualifications

• High school diploma or equivalent is required.
• 2+ years of administrative experience, preferably in construction, manufacturing, or project-based environments.
• Valid driver’s license.
• Proficiency with Microsoft Office, especially Excel.
• Strong organization and communication skills.

Responsibilities

• Answer and direct incoming calls and greet visitors.
• Manage office correspondence, filing, and document organization.
• Schedule meetings, maintain calendars, and coordinate travel arrangements as needed.
• Order office supplies and ensure the office remains organized and well-stocked.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Support leadership with various administrative projects and special assignments.
• Use company vehicles on occasion to deliver parts to customers.

Skills

Multitasking

Office admin

Excel proficiency

Communication skills

Detail oriented

Education

High school diploma

Associate's degree

Tools

Foundations

Timesheet software

Accounting software

Job description

Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to support our day-to-day office operations. This role is ideal for someone who enjoys wearing multiple hats and thrives in a fast-paced environment. This position requires working in office in Richmond, VA, Monday – Friday 7am-4pm.

Administrative Support

• Answer and direct incoming phone calls and greet visitors professionally
• Manage office correspondence, filing, and document organization
• Schedule meetings, maintain calendars, and coordinate travel arrangements as needed
• Order office supplies and ensure the office remains organized and well-stocked
• Prepare reports, spreadsheets, presentations, and other business documents
• Support leadership with various administrative projects and special assignment
• Use company vehicles on occasion to deliver parts to customers

Payroll

• Review hours submitted by employees
• Coordinate with managers to resolve timesheet discrepancies

Job Costing & Accounting Support

• Enter job cost data into the accounting system and ensure accuracy
• Support invoicing, purchase orders, and vendor documentation
• Enter purchase orders

Required Skills

• High school diploma or equivalent required
• 2+ years of administrative experience, preferably in construction, manufacturing, industrial services, or a project-based environment
• Valid driver’s license
• Proficiency with Microsoft Office Suite, particularly Excel
• Strong organizational, time management, and multitasking skills
• Excellent verbal and written communication skills
• High attention to detail and ability to maintain confidentiality
• Team-oriented with a positive, customer-service mindset
• A proactive attitude and willingness to jump in wherever needed
• The ability to build positive relationships across all levels of the organization
• Ability to work onsite 7am to 4pm

Preferred Skills

• Associate's degree
• Experience with accounting software. Foundations is a plus
• Experience with job costing or project accounting
• Experience with timesheet management programs

Compensation

• $20-25 per hour
• Pay will depend on education, experience, skills, and location. The posted range reflects our current expectations but may change.

Sydnor Hydro is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.