Administrative Assistant

Renown Health; Reno (NV); Presencial; USD 39.000 - 52.000; Jornada completa

Descripción de la vacante

Renown Health in Reno, NV seeks an Administrative Assistant to provide secretarial support and coordinate the day-to-day operations for department leaders. The role covers answering calls, greeting visitors, scheduling meetings, preparing documents, handling mail, and data entry to ensure efficient office performance.

The position also includes event support, liaison tasks with staff, vendors, and regulatory bodies, and maintaining filing systems. Proficiency with Microsoft Office is essential.

Formación

• English literacy sufficient to perform duties safely and effectively.
• Minimum three years of responsible secretarial and computer experience.
• Notary Public preferred.
• Proficiency with Microsoft Office Suite including Outlook, PowerPoint, Excel, Teams, and Word.

Responsabilidades

• Office Management: answer calls, greet visitors, maintain supplies, schedule meetings and travel.
• Administrative Support: prepare/edit documents, handle mail, manage filing and data entry.
• Event Coordination: organize meetings and conferences and assist with logistics.
• Communication: liaison between departments, clients, and vendors.
• Project Assistance: support various projects and track progress.
• Office Operations: ensure an orderly, professional environment and coordinate repairs.

Conocimientos

Secretarial experience

Communication

Microsoft Office

Data entry

Educación

College or business school courses in secretarial science

Herramientas

Microsoft Outlook

PowerPoint

Excel

Teams

Word

Descripción del empleo

Purpose:

This position provides secretarial support to ensure the efficient operations of the department functions and coordinate the day-to-day business activities of the leadership in which the individual supports, which may include Vice President or Administrator level roles.

Nature and Scope:

This position is responsible for communication, which is often of a confidential nature, and coordination of the day-to-day business activities for the department and the leaders in which the role supports. The incumbent has daily internal contact with Renown Health System staff including corporate and hospital management and Administration along with their staff, physicians, vendors and other healthcare organizations, vendors and regulatory agencies. The key responsibility for the Administrative Assistant is to ensure clear and efficient department operations and the support necessary for the leadership for the areas in which the role supports, including back-up support for various Directors/Managers. This includes:

• Office Management:
  o Answer and direct phone calls, take messages, and provide information as needed.
  o Greet and assist visitors, clients, and guests.
  o Maintain office supplies inventory and place orders when necessary.
  o Coordinate and schedule meetings, appointments, and travel arrangements.
• Administrative Support:
  o Prepare, format, and edit correspondence, reports, presentations, and other documents.
  o Handle incoming and outgoing mail, including email correspondence.
  o Maintain and update filing systems, both electronic and physical.
  o Assist with data entry and database management.
• Event Coordination:
  o Organize and support company events, meetings, and conferences.
  o Prepare materials and assist with event logistics.
• Communication:
  o Serve as a liaison between departments, clients, and vendors.
  o Assist in preparing internal and external communications.
• Project Assistance:
  o Support various projects and tasks as assigned by management.
  o Track project progress and provide updates as needed.
• Office Operations:
  o Ensure the office environment is orderly and professional.
  o Manage office equipment and coordinate repairs and maintenance.
  This position does not provide patient care

Minimum Qualifications:

Requirements - Required and/or Preferred

Education:

Ability to read, write, speak, and understand English sufficiently to perform job duties safely and effectively. Preference will be given to applicants who have completed college or business school courses in secretarial science.

Experience:

Minimum three years of responsible secretarial and computer experience. Applicants with an office management background will be given preference. Notary Public preferred.

License(s):

None

Certification(s):

None

Computer / Typing:

Must be proficient with Microsoft Office Suite, including Outlook, PowerPoint, Excel, Teams, and Word and have the ability to use the computer to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc.

Disclaimer:

The foregoing description is not intended to be, and should not be construed as, an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.