Administrative Assistant

Empire Roofing, Inc.; Reading, Northern (Berks County, KY); Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Paid holidays

Job summary

Wolfe Roofing, a Tecta America Company in Reading, PA, seeks an Administrative Assistant to support day-to-day office operations and contract management. The role includes handling data entry, customer records, and bid documents while providing backup A/P/A/R support and assisting with quotes and proposals.

The base salary starts at $40,000 and a comprehensive benefits package is offered, including medical, dental, vision, and a 401(k) with company match.

Qualifications

• 2 years of administrative support in a construction office environment preferred.
• Knowledge of office-related practices and procedures.
• Strong attention to detail when using Microsoft Office.

Responsibilities

• Plan, organize, and set objectives for projects.
• Perform data entry in internal tracking database and manage customer records.
• Support the Service Sales department and prepare sales estimates.
• Handle confidential information with high integrity and deliver ad hoc reports.
• Operate a multi-line phone system and greet visitors at front desk.
• Provide backup support for A/P and A/R tasks.
• Assist with quoting, mailing, and proposal preparation.
• Prepare bid documents and process customer warranties.

Skills

Microsoft Office Suite

Education

High School Diploma or equivalent

Job description

Description

Founded in 1973, Wolfe Roofing has grown from a small team into a trusted leader in Pennsylvania's commercial roofing industry. In 2015, we joined Tecta America, the nation's largest commercial roofing group, expanding our resources and capabilities. We remain committed to delivering expert craftsmanship, quality materials, and dependable service on every project.

We are seeking an Administrative Assistant for our Reading, PA office.

The Administrative Assistant will provide comprehensive administrative support to all departments regarding the day-to-day operations of the Reading, PA office. Serve as a resource for the office by providing information, answering questions, and assisting with administrative projects as needed. Additionally, offer administrative support for contract management, ensuring documentation is properly handled and deadlines are met.

Job Functions

• Plan, organize, and establish objectives and goals for projects assigned.
• Perform data entry tasks to internal tracking database
• Manage internal tracking of customers within internal database
• Provide support to the Service Sales department
• Perform general administrative functions related to sales estimates.
• Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity
• Develop periodic reporting tools and deliver ad hoc reports as needed
• Operate multi-line phone system and greet front office visitors
• Provide backup support for A/P, A/R functions
• Assist in quote preparations, mailing and emailing letters/proposals
• Prepare bid documents accordingly
• Assist with customer warranty processing
• Perform other related duties as assigned

Knowledge, Skills & Experience:

• High School Diploma or equivalent
• 2 years of administrative support in a construction office environment preferred
• Knowledge of office-related practices and procedures
• Solid knowledge of the Microsoft Office Suite (including Outlook, Excel & Word) with strong attention to detail.
• Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates
• Familiarity with database functions.

Base salary starting at $40,000 depending on experience.

Wolfe Roofing, a Tecta America Company, offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.