Administrative Assistant

Truity Partners; Racine (WI); On-site; USD 40,000 - 60,000; Full time

Job summary

Truity Partners, Racine, WI, seeks an Administrative Assistant for a temporary role with potential for temp-to-hire. The onsite position supports three senior leaders, coordinating meetings, preparing materials, and handling confidential executive tasks from 7:00/7:30 AM to 2:30/3:00 PM.

The ideal candidate has 3+ years of admin support, strong organization, proactive communication, and proficiency with MS Office in a Mac environment. AI tools like ChatGPT or Copilot are considered pluses.

Qualifications

• 3+ years of administrative support experience, preferably with senior leadership.
• Highly organized with exceptional attention to detail.
• A proactive mindset and ability to manage confidential information.

Responsibilities

• Provide executive support to three senior leaders.
• Coordinate board and leadership meetings, prepare materials, and take minutes.
• Create professional presentations and executive correspondence.
• Assist with calendar coordination, meeting logistics, and action item follow-ups.
• Process invoices, POs, expense reports, and card reconciliations.
• Coordinate office purchases and supplies for events and meetings.
• Support leadership and special projects as needed.
• Answer calls, greet visitors, and maintain an organized executive office.

Skills

Executive support

Administrative support

Meeting coordination

Calendar management

Professional communication

Discretion & confidentiality

MS Office / Outlook

Mac environment familiarity

Tech-savvy / AI tools

Education

3+ years administrative experience

Tools

Microsoft Outlook

Microsoft Office

ChatGPT / Copilot

MacOS

Job description

Temporary with Potential for Temp-to-Hire

We're partnering with a respected nonprofit organization in Racine to identify a polished Administrative Assistant who enjoys variety, takes initiative, and thrives in a collaborative executive office.

This position supports three senior leaders and serves as a key resource to executive leadership and board members. We're looking for someone who can think ahead, anticipate needs, and confidently handle a wide variety of administrative and project-based responsibilities.

Schedule

• 100% onsite in Racine.
• Hours are approximately 7:00–7:30 AM to 2:30–3:00 PM.

What You'll Do

• Provide executive support to three senior leaders.
• Coordinate board and leadership meetings, prepare meeting materials, and take accurate, confidential meeting minutes.
• Create professional presentations, correspondence, and other executive-level documents.
• Assist with light calendar coordination, meeting logistics, and follow-up on action items.
• Process invoices, purchase orders, expense reports, and corporate credit card reconciliations.
• Coordinate office purchases, supplies, and occasional errands for meetings or special events.
• Work with vendors and internal departments to keep projects and administrative tasks moving forward.
• Answer and route occasional phone calls and greet visitors in a professional manner.
• Help maintain an organized executive office, including light office upkeep between scheduled cleaning services.
• Jump in wherever needed to support leadership and special projects.

What We're Looking For

• 3+ years of administrative support experience preferably with senior leadership.
• Highly organized with exceptional attention to detail.
• A proactive mindset—you don't wait to be told what needs to be done.
• Strong written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.
• Experience creating polished presentations and executive correspondence.
• Comfortable working in a Mac/Apple environment.
• Proficiency with Microsoft Outlook and Microsoft Office.
• Familiarity with AI tools such as ChatGPT or Microsoft Copilot is a plus. We're looking for someone who embraces technology to improve efficiency.