Administrative Assistant

Talentify; Merrillville (IN); Hybride; USD 28 000 - 35 000; Plein temps

Avantages offerts par ce poste

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Short/long-term disability

Résumé du poste

Aston Carter is seeking an administrative professional to support an executive in a hybrid Merrillville, IN environment. The role focuses on calendar management, travel coordination, and handling a high volume of diverse tasks with discretion and accuracy.

Required are a High School Diploma and 1–3 years of related experience. Proficiency with MS Office and strong organizational skills are essential to ensure timely, accurate execution of responsibilities.

Qualifications

• 1–3 years recent project coordination or admin support experience.
• Strong organization and time management in a high-volume, fast-paced setting.
• Excellent oral and written communication with tact and discretion.
• Ability to handle confidential information and present a professional image.

Responsabilités

• Assist executive with time management and calendar scheduling for meetings and priorities.
• Schedule meetings and travel, prioritizing details and communicating to participants.
• Balance conflicting priorities to manage workload and meet deadlines.
• Prepare materials for appointments and gather necessary documents.

Connaissances

Project coordination

Time management

Communication skills

Confidentiality

Professional demeanor

Scheduling

Teamwork

Formation

High School Diploma

Associate's or Bachelor's Degree

Outils

Microsoft Office

Description du poste

About this job

Description

• Assists executive in time management and calendar scheduling, including day-to-day and long-term management of meetings, projects and priorities
• Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
• Ensure executive is prepared for upcoming appointments by gather materials necessary for each meeting.
• Maintain budget records and advices executive of status.
• Processes executive expenses according to established corporate processing guidelines; ensures expenses are paid in a timely fashion.
• Work with other team members to collect and assemble information for presentations, projects and strategic planning
• Handle phone, email and postal mail inquiries and respond appropriately and maintaining confidentiality.
• Work as a member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting team and company goals
• Recommends, creates and implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.
• Creates reports, spreadsheets and graphs by obtaining, compiling and organizing data.

Qualifications:

• High School Diploma
• 1-3 years Three (3) years recent project coordination or related administrative support experience.
• Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small
• Excellent communication skills (oral and written) with a confident, concise, clear and compelling style.
• Excellent relationship builder; ability to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.
• Ability to project a professional and positive demeanor and image.
• Skilled in all aspects of planning and project management/able to take an idea from concept to completion.
• Proficiency with Microsoft Office applications including Word, Excel and PowerPoint. Scheduling appointments/updating calendars a must.
• Knowledge of proper document design and execution, e.g. report formatting, business letters.

Preferred Qualifications

Associate's Degree or Bachelor's Degree from an accredited college

4-8 years' experience in an administrative support capacity.

Job Type & Location

This is a Contract to Hire position based out of Merrillville, IN.

Pay and Benefits

The pay range for this position is $20.00 - $25.51/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 11, 2026.

Workplace Type

This is a hybrid position in Merrillville,IN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.