Warehouse Administrative Clerk

Optibelt Corporation; Bartlett (IL); Sur place; USD 25 000 - 29 000; Plein temps

Avantages offerts par ce poste

401(k)

401(k) match up to 4%

Medical Insurance Plans

Vision Insurance

Health Savings Account

Life Insurance

STD and LTD Insurance

Paid Time Off

Sick Time

Holidays

Flexible holidays

Résumé du poste

Optibelt Corporation in Bartlett, Illinois, seeks a Warehouse Administrative Clerk to support the warehouse office team. The role involves inventory control, data entry, and processing shipments in a secure, on-site setting with standard daytime hours.

The position emphasizes accurate documentation, organizational prowess, and timely communication with carriers and internal teams. Eligibility to work in the U.S. is required.

Qualifications

• HS graduate or GED required, associates preferred.
• Minimum 1 year in similar warehouse/administrative role.
• Proficient data entry and record-keeping; basic Excel skills.
• Experience with warehouse management systems (WMS) is a plus.

Responsabilités

• Process and maintain accurate system transactions for inbound and outbound shipments.
• Generate and organize picking documents, packing slips, and shipping labels.
• Coordinate LTL shipments and scheduling with carriers and logistics providers.
• Support daily Distribution and OEM shipping activities to meet customer requirements.
• Prepare and transmit Advance Shipping Notices within required timeframes.
• Maintain records in COS, SUGAR, and carrier portals.

Connaissances

Data entry

Organizational skills

Fluent in English

Excel basics

Time management

Attention to detail

Punctuality

Inventory control

Formation

HS Graduate or GED

Associates a plus

Outils

WMS

COS

SUGAR

Description du poste

WAREHOUSE ADMINISTRATIVE CLERK $18-$21 hourly rate-On Site

New Role that will support the warehouse office team with managing inventory control tasks as well as becoming familiar with our WMS and maintaining an organized and efficient workflow. On-Site position, Monday to Friday 8am-4:30pm that offers a work environment that is safe and supports the wellbeing of its employees.

• 401(k)
• 401(k) match up to 4%
• Medical Insurance Plans (PPO, HMO)
• Vision Insurance
• Health Savings Account
• Life Insurance (company paid)
• STD and LTD Insurance (company paid)
• Paid Time Off (starting at 80 Hours/10 days)
• Sick Time (40 Hours/5Days)
• Holidays
• Hire date, Birthday, and flexible holiday paid off (24 Hours)

Your Primary Duties and Responsibilities

• Process and maintain accurate system transactions for inbound and outbound shipments, verifying information against supporting documentation.
• Generate, print, organize, and distribute picking documents, packing slips, shipping labels, and other required warehouse paperwork.
• Coordinate and schedule less than truckload (LTL) shipments with approved carriers and logistics providers, including pickup arrangements and shipment tracking.
• Support daily Distribution and OEM shipping activities to meet customer requirements, shipping deadlines, and company procedures.
• Prepare and transmit accurate Advance Shipping Notices (ASNs) within customer required timeframes and verify successful transmission.
• Serve as the initial administrative contact for Distribution and OEM shipping inquiries and escalations. Gather relevant information, coordinate follow through, and refer unresolved concerns to the appropriate manager.
• Monitor OEM shipment status and proactively communicate potential delays, discrepancies, or delivery concerns to the appropriate internal teams.
• Complete required transactions and maintain current information in company systems, including COS, SUGAR, and applicable customer or carrier portals.
• Identify discrepancies involving orders, quantities, shipment records, or system information and coordinate corrections with the appropriate personnel.
• Maintain organized electronic and paper records for shipment tracking, document retrieval, and operational review.
• Perform other various warehouse tasks as assigned by the Supervisors or Warehouse Manager

Skills and Requirements:

• Strong mindfulness, punctual and dependable
• Proficiency in data entry and record-keeping.
• Exceptionally good organizational skills
• Ability to think logically and understand written procedures
• Excellent Math Skills, Basic Excel knowledge (Advance, a plus)
• Fluent in English – verbal and written (Spanish proficiency, a plus)
• The employee is expected to regularly lift and /or move up to 25 pounds, occasionally lift and/or move up to 50 pounds and not limited to constant sitting and clerical desk work.
• Ability to work under time constraints
• Authorized to work in the U.S.

Qualifications

Job Title:

Warehouse Administrative Clerk

Bartlett, IL

Employee Type:

Full Time- Non-Exempt Position

Department:

Warehouse

Cost Allocation:

Shipping + Logistics

Reports to:

WarehouseManager

Education:

HS Graduate or GED, Associates a plus

Supervisory Responsibilities

No

Experience:

At least one year-minimum in similar role

$37,441 - $44,201 ($18-$21.25 hourly rate)

Schedule:

8-hour shift – Onsite - Monday to Friday (8am-4:30pm)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance; stoop, kneel, crouch, or crawl and taste or smell.

The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

OPTIBELT Corporation is an equal opportunity employer. Employment opportunities are open to all qualified applicants without regard to race, color, creed, sex, gender identity, sexual orientation, religion, marital status, age, national origin or ancestry, citizenship status, immigration status, military, or veteran status, physical or mental disability, pregnancy, genetic characteristics, or any other characteristic protected by federal, state, or local laws. AAP/M/F/V/D