Office Services Supervisor

Forrest Solutions LLC; Texas; On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions is seeking a hands-on Office Services Supervisor to lead onsite workplace operations and deliver exceptional client service. This role oversees office services, mail, print, hospitality, and reception while ensuring efficient operations, a high-performing team, and a professional corporate environment.

Hours are 8am–5pm, Monday–Friday. You will manage client relationships, monitor service quality, and collaborate with HR to address operational challenges and process

Qualifications

• 3-5 years of experience leading teams in office services, workplace operations, hospitality, or a client-service environment.
• High School Diploma or equivalent.
• Strong leadership, communication, and client relationship management skills.
• Excellent organizational skills, attention to detail, and the ability to manage competing priorities.
• Proficiency in Microsoft Office Suite; familiarity with CRM, workforce management, or service delivery systems (e.g., Salesforce, ServiceNow, or similar).
• A proactive, solutions-oriented approach to problem-solving and service delivery.

Responsibilities

• Serve as the primary day-to-day client liaison, managing requests, resolving issues, and maintaining strong relationships.
• Oversee daily office services, including mail, shipping, print and copy services, conference room setups, hospitality, and reception.
• Monitor service quality, SLAs, and KPIs to ensure consistent, high-quality delivery.
• Maintain operational procedures, site documentation, and a polished workplace environment.
• Supervise, coach, and develop onsite staff while overseeing scheduling, onboarding, performance management, and employee engagement.
• Partner with the Client Relations Director and Human Resources to address operational challenges, improve processes, and support business objectives.

Skills

Leadership

Communication

Client relationships

Organization

Problem-solving

Prioritization

Proactive approach

Education

High School Diploma

Tools

Microsoft Office

Salesforce

ServiceNow

CRM systems

Job description

About Us: Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services. Our Mission: Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Opensity Solutions is seeking a hands‑on Office Services Supervisor to lead onsite workplace operations and deliver exceptional client service. This role oversees office services, mail, print, hospitality, and reception while ensuring efficient operations, a high-performing team, and a professional corporate environment.

Hours: 8am - 5pm, Monday - Friday

Key Responsibilities

• Serve as the primary day‑to‑day client liaison, managing requests, resolving issues, and maintaining strong relationships.
• Oversee daily office services, including mail, shipping, print and copy services, conference room setups, hospitality, and reception.
• Monitor service quality, SLAs, and KPIs to ensure consistent, high-quality delivery.
• Maintain operational procedures, site documentation, and a polished workplace environment.
• Supervise, coach, and develop onsite staff while overseeing scheduling, onboarding, performance management, and employee engagement.
• Partner with the Client Relations Director and Human Resources to address operational challenges, improve processes, and support business objectives.

Qualifications

• 3-5 years of experience leading teams in office services, workplace operations, hospitality, or a client-service environment.
• High School Diploma or equivalent
• Strong leadership, communication, and client relationship management skills.
• Excellent organizational skills, attention to detail, and the ability to manage competing priorities.
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint); familiarity with CRM, workforce management, or service delivery systems (e.g., Salesforce, ServiceNow, or similar) preferred
• A proactive, solutions‑oriented approach to problem‑solving and service delivery.
• Ability to thrive in a fast‑paced corporate environment while maintaining high service standards and team accountability.

Compensation

The Compensation range for this role is 28.00 to 32.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

#LI-KB1 #INDHP

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients. Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation. We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

Respect We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions.

Accountability We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community.

Collaboration We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment.

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