Administrative Assistant

Computech Corporation; Princeton (IN); On-site; USD 35,000 - 45,000; Full time

Job summary

A consulting firm in Princeton, Indiana is seeking an Administrative Assistant to provide general administrative support to client-serving teams. The role requires proficiency in MS Office, effective coordination of calendars and meetings, and document preparation. Successful candidates will be detail-oriented, organized, and capable of managing multiple tasks in a fast-paced environment. This position involves working with various software tools and maintaining document management processes.

Qualifications

• Working proficiency in use of automated calendar management tools.
• Advanced functions of MS Word and proficiency in Excel and PowerPoint.
• Ability to navigate the internet and client knowledge databases.

Responsibilities

• Coordinate calendar, travel, and meetings effectively.
• Format and edit documents from draft stage to client-ready.
• Maintain organized filing and document management processes.

Skills

Calendar/Travel Coordination

Document Preparation Management

Use of MS Office Suite

Communication Skills

Tools

MS Word

MS Excel

MS PowerPoint

Lotus Outlook

Job description

Computech Corporation provides IT and consulting services to various customers across the globe. We are a Minority Certified Company with over 15 years of industry experience. Our global delivery model and proven track record enable companies to realize improved business efficiency and increased profitability.

Job Description

Administrative Assistant performs general secretarial and administrative support to a group or team of client serving personnel. This individual collects, compiles and analyzes moderately complex data and information; and follows up on, or requests information from, other Plant Shops or external representatives to communicate supervisors\' instructions or to satisfy ongoing report needs. The Administrative Assistant also serves as a facilitator who may coordinate deadlines and either handle them directly, or through others, handle project coordination and completion.

Responsibilities

• Calendar/Travel/Meeting Coordination: Establishes a systematic method for self and others to track time commitments and the completion of tasks; coordinates and makes arrangements for conferences, meetings and events.
• Working proficiency in use of automated calendar management tools (e.g., Outlook calendar) with minimal to no guidance.
• Effectively utilizes client travel and meeting policies and procedures to complete all aspects of travel and meeting arrangements and ensures accuracy.
• May advise or train others on calendar management tools when requested.
• May assist with coordination of large client engagement meetings.
• Document Preparation Management: Formats and edits letters, reports, and all other correspondence from draft stage to client-ready work; adheres to record retention policies and procedures, and follows an organized filing/document management process for electronic and paper documents.
• Develops and edits business documents from information provided with minimal guidance.
• Maintains an awareness of and applies new firm guidelines that impact deliverables.
• Maintains and organizes documents on file servers in compliance with document retention policy.
• Identifies and develops relationships with key internal and external client contacts gaining recognition as a business partner/resource.
• Working knowledge of internal financial coding structure and client billing process, including analysis and reconciliation of financial data.
• May populate databases (document repositories) with knowledge objects, client deliverables, etc.

Additional Information

Requirements.

Works with standard versions of MS Word, Excel, PowerPoint, Lotus Outlook and other relevant software and is able to navigate internet and intranet and use technical equipment appropriately - Uses advanced functions of MS Word, works proficiently in Excel, PowerPoint, the internet, client knowledge databases, and Outlook, and may learn specialty software (e.g., MS Access, MS Project, Clarity).