Administrative Assistant

Memorial Physician Practices; Price (UT); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

401(k)

Wellness programs

Career development

Job summary

Castleview Hospital in Price, UT is seeking an Administrative Assistant to support the VP/Chief Nursing Officer and VP/Chief Financial Officer. This role handles clerical tasks, calendars, travel arrangements, and communications for Nursing Administration.

Responsibilities include preparing agendas, distributing materials, managing payroll records, coordinating meetings, and assisting senior leaders with daily tasks.

Qualifications

• High School diploma or equivalent required.
• Minimum three years of clerical experience.
• Experience in healthcare settings preferred.

Responsibilities

• Provides typing services for nursing administration, including minutes, procedures, check requests, position postings, and leave requests.
• Maintains payroll processing and timekeeping software.
• Acts as a resource for nursing personnel, assisting with check requests and verifying expense reports for signature.
• Sorts and distributes hospital mail, manages postage machine supplies and service requests.
• Serves as liaison between nursing administration, other departments, employees, medical staff, and outside agencies. Manages calendars, meetings, appointments, travel arrangements, email announcements, and software support.
• Arranges, facilitates, and documents departmental meetings, including preparing agendas, distributing materials, and creating presentations.

Skills

Clerical skills

Communication

Education

High School diploma or equivalent

Job description

Administrative Assistant

Schedule: FT, Monday-Friday 8:30am-5pm MST (flexible schedule)

Salary Range: $19-$25

Your experience matters

Castleview Hospital is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

How you'll contribute

Serves as Administrative Assistant to the VP/Chief Nursing Officer and/or VP/Chief Financial Officer. Provides support for Nursing Supervisors and Clinical Coordinators and assumes primary responsibility for all clerical functions of Nursing Administration. Reports to the VP/Chief Nursing Officer or VP/Chief Financial Officer.

Essential Functions

• Provides typing services for nursing administration, including minutes, procedures, check requests, position postings, and leave requests.
• Maintains records in nursing administration, including payroll processing and timekeeping software.
• Acts as a resource for nursing personnel, assisting with check requests and verifying expense reports for signature.
• Sorts and distributes hospital mail, manages postage machine supplies and service requests.
• Serves as liaison between nursing administration, other departments, employees, medical staff, and outside agencies. Manages calendars, meetings, appointments, travel arrangements, email announcements, and software support.
• Arranges, facilitates, and documents departmental meetings, including preparing agendas, distributing materials, and creating presentations.
• Provides support to the President/CEO and VP/COO in the absence of their Administrative Assistant or as needed.
• Assists the Chief Nursing Officer and Chief Financial Officer with daily tasks including screening calls, correspondence, calendar management, and travel arrangements.
• Performs routine secretarial duties such as ordering supplies and updating departmental software.
• Participates in performance improvement and continuing education.
• Maintains regular and reliable attendance.
• Performs other duties as assigned.

Why join us

We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers:

• Financial & Career Growth: 401(k) retirement package and company match.
• Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Professional Development: Ongoing learning and career advancement opportunities.

Qualifications

• Education: High School diploma or equivalent required. Additional Education preferred.
• Experience: Minimum three years of clerical experience.
• Certifications: None required.

More about Castleview Hospital

Castleview Hospital is a 39-bed acute care hospital that offers exceptional care to Carbon and Emery counties in the high desert of Eastern Utah. The hospital also includes physician practices in Price, UT and Emery Medical Center - a family practice and urgent care clinic in Castle Dale, Utah.

Castleview Hospital maintains a Gold Seal of Approval® from The Joint Commission, is an Accredited Chest Pain Center, a Stroke designated facility, and has been named a Top 100 and Top 20 rural and community hospital several times.

EEOC Statement

Castleview Hospital is an Equal Opportunity Employer. Castleview Hospital is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.

Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran

Castleview Hospital is an Equal Opportunity Employer. Castleview Hospital is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.