Administrative Assistant

Leddy Group; Portsmouth (NH); In loco; USD 50.000 - 65.000; Tempo pieno

Descrizione del lavoro

Leddy Group is seeking a highly organized Administrative Assistant to support executive leadership and daily operations in the Portsmouth, NH area. This hands-on role covers office management, HR, finance, technology, marketing, and compliance functions.

The ideal candidate will be proactive, discreet, and able to maintain professional relationships with internal and external stakeholders in a fast-paced environment.

Competenze

• 5+ years of experience in office management, executive assistance, or related administrative roles.
• Experience in a professional services environment is highly desirable.
• Advanced proficiency with Microsoft Office applications and office technology systems.

Mansioni

• Coordinate office management, executive calendars, travel, and itineraries.
• Support human resources, marketing, and vendor communications.
• Assist with regulatory documentation and compliance activities.

Conoscenze

Strong organizational skills

Excellent communication

Self-starter

Multitasking

Formazione

Bachelor's degree

Strumenti

Salesforce

Videoconferencing platforms

Microsoft Office

Descrizione del lavoro

Portsmouth, NH Area | Full-Time | Monday-Friday, 8:30 AM-5:30 PM

Leddy Group is seeking a highly organized, professional, and detail-oriented Administrative Assistant to join a respected professional organization in the Portsmouth, NH area. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment and enjoys supporting executive leadership while serving as a key contributor to daily business operations.

This hands-on role sits at the operational center of the organization, providing support across office management, executive administration, human resources, finance, technology, marketing, and compliance functions. The ideal candidate will be a proactive self-starter with exceptional communication skills, sound judgment, and a commitment to delivering outstanding service to all internal and external stakeholders.

Responsibilities

Office & Facilities Management

• Serve as the primary point of contact for visitors, deliveries, and incoming mail
• Manage office supplies, postage, and inventory
• Coordinate meeting logistics, conference room scheduling, and parking arrangements
• Maintain digital filing systems and company records
• Ensure common areas remain organized and professional

Executive & Administrative Support

• Coordinate executive calendars, travel arrangements, and itineraries
• Manage gifts, cards, flowers, and special requests
• Provide administrative support for executive, client, and prospect-related activities
• Handle confidential information with professionalism and discretion

Human Resources & Marketing Support

• Assist with onboarding and offboarding activities
• Coordinate background checks, employee paperwork, and candidate scheduling
• Support marketing initiatives, mailings, and promotional materials
• Manage vendor communications and documentation
• Code and process credit card expenses
• Collect and maintain vendor records, including W-9 documentation

Compliance & Regulatory Support

• Assist with regulatory and compliance documentation
• Support compliance meetings and reporting activities
• Maintain compliance calendars and required records
• Reconcile monthly brokerage statements
• Serve as liaison with external IT and telecommunications providers
• Assist with procurement and maintenance of laptops, mobile devices, and AV equipment
• Track and coordinate technology support requests

Qualifications

• Bachelor's degree preferred
• 5+ years of experience in office management, executive assistant, bookkeeping, or related administrative roles
• Experience within a professional services environment is highly desirable
• Advanced proficiency with Microsoft Office applications
• Experience with Salesforce, videoconferencing platforms, and office technology systems
• Outstanding organizational and multitasking abilities
• Strong written and verbal communication skills
• Ability to manage confidential financial, personnel, and client information
• Professional, polished, and customer-service-oriented demeanor
• Positive, team-focused attitude with a continuous improvement mindset