Administrative Assistant

Springborn Staffing; Portland (ME); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Temp-to-hire opportunity with long‑ten

Employer-paid parking in downtown Port

Hands-on legal environment experience

Small team of attorneys

Opportunity for recent graduates

Job summary

Springborn Staffing seeks an Administrative Assistant for a small, established law firm in downtown Portland. For a recent college graduate, this role offers valuable office and legal exposure in a supportive team of six attorneys.

The position involves general administrative duties, billing support, and light legal assistant tasks, with room to grow as the firm welcomes a motivated, detail-oriented candidate.

Qualifications

• Some administrative or professional office experience preferred.
• Strong organizational skills and attention to detail.
• Professional written and verbal communication skills.
• Comfortable learning and adapting to new software.
• Billing and/or QuickBooks experience is a plus, but not required.
• Interest in the legal field is a plus, but not required.

Responsibilities

• Provide day-to-day administrative support to attorneys and staff.
• Assist with billing, invoicing, and related administrative tasks.
• Prepare, organize, and maintain documents and files.
• Assist with light legal assistant duties as needed.
• Handle general correspondence, scheduling, and office support.
• Learn and work within the firm’s various software systems.
• Provide additional administrative support as needs arise.

Skills

Organizational skills

Written and verbal communication

Adaptable to new software

Dependable and proactive

Tools

QuickBooks

Job description

We’re seeking an Administrative Assistant to join a small, established law firm in downtown Portland. This is a great opportunity for someone early in their career who wants to build professional office experience, including a recent college graduate considering a future career in the legal field.

The Administrative Assistant will support a team of six attorneys with general administrative duties, billing, and light legal assistant responsibilities. Prior law firm experience is not required.

Key Responsibilities

• Provide day-to-day administrative support to attorneys and staff
• Assist with billing, invoicing, and related administrative tasks
• Prepare, organize, and maintain documents and files
• Assist with light legal assistant duties as needed
• Handle general correspondence, scheduling, and office support
• Learn and work within the firm’s various software systems
• Provide additional administrative support as needs arise

Requirements & Qualifications

• Some administrative or professional office experience preferred
• Strong organizational skills and attention to detail
• Professional written and verbal communication skills
• Comfortable learning and adapting to new software
• Dependable, organized, and willing to pitch in where needed
• Billing and/or QuickBooks experience is a plus, but not required
• Interest in the legal field is a plus, but not required

Benefits & Perks

• Temp-to-hire opportunity with potential for long-term employment
• Employer-paid parking in downtown Portland
• Hands-on experience working in a professional legal environment
• Opportunity to work closely with a small team of attorneys
• Excellent opportunity for a recent college graduate interested in gaining legal experience