Administrative Assistant

Cosgrave Vergeer Kester LLP; Portland (OR); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance - 


Time Off to Recharge - 10 firmholidays

Retirement Plan with Firm Contrib.

Paid Family & Medical Leave plus firm‑

HSA with firm contribution, plus FSA

Employee Assistance Program with...

Competitive pay for the meaningful...

Job summary

Cosgrave Vergeer Kester LLP is seeking an Administrative Assistant to join our collaborative Legal Assistant team in Portland. This entry-level role offers exposure to a professional law firm environment while supporting administrative tasks, document handling, correspondence, and workflow efficiency.

You will contribute to a team dedicated to excellence and accuracy, thrive in a collaborative setting, and also work independently when needed.

Qualifications

• 1 year of general office experience (law firm or professional services preferred).
• Proficient in Microsoft Office (Word, Outlook, Excel).
• Experience with document management systems a plus.
• Communicate clearly and professionally, both in writing and in person.
• Pay attention to detail and take pride in accuracy.
• Thrive in a team-oriented environment but can also work independently.
• Dependable, flexible, and eager to learn.

Responsibilities

• Provide administrative and clerical support to Legal Assistants and attorneys.
• Prepare, proofread, and organize correspondence and legal documents.
• Assist with docketing, calendar updates, and deadline tracking.
• Handle mail distribution, scanning, copying, and file maintenance.
• Help prepare binders, document sets, and other materials for client matters.
• Support general office projects and provide backup assistance (including reception, as needed).

Skills

Office experience

MS Office

Document management

Clear communication

Attention to detail

Team player

Independent

Dependable

Eager to learn

Tools

Document management systems

Job description

Your Legal Career Starts Here!

Are you detail-driven, organized, and energized by helping a team deliver exceptional legal service? Come grow with us at Cosgrave Vergeer Kester LLP, where you’ll play an essential role in supporting our Legal Assistants and Attorneys.

About the Job

We’re looking for an Administrative Assistant to join our collaborative Legal Assistant team. In this entry-level role, you’ll gain valuable exposure to a professional law firm environment while assisting with the administrative and clerical work that keeps our legal teams running smoothly. From managing documents and case files to preparing correspondence and supporting workflow, you’ll be part of a team dedicated to excellence and efficiency.

If you love organizing, multitasking, and contributing to meaningful work, this could be your perfect fit.

You —

• Have at least 1 year of general office experience (law firm or professional services experience preferred)
• Are tech-savvy and proficient in Microsoft Office (Word, Outlook, Excel); experience with document management systems a plus
• Communicate clearly and professionally, both in writing and in person
• Pay attention to detail and take pride in accuracy
• Thrive in a team-oriented environment but can also work independently
• Are dependable, flexible, and eager to learn

Us —

• A well-established Portland law firm known for integrity, professionalism, and high-quality service
• A supportive, team-focused workplace that values collaboration and mentorship
• A culture that balances tradition with innovation, we take our work seriously, but not ourselves
• Committed to ethical excellence, community involvement, and maintaining a positive work environment

What You’ll Do

• Provide administrative and clerical support to Legal Assistants and attorneys
• Prepare, proofread, and organize correspondence and legal documents
• Assist with docketing, calendar updates, and deadline tracking
• Handle mail distribution, scanning, copying, and file maintenance
• Help prepare binders, document sets, and other materials for client matters
• Support general office projects and provide backup assistance (including reception, as needed)

What We Offer

At Cosgrave, you’ll find a community and team environment where your work truly matters. Our open-door culture encourages collaboration and mentorship, and our team connects through firm lunches, happy hours, outings, and even a company softball team. Events happen both during the workday and after hours, making it easy for everyone to join in.

We back our culture with benefits that support your health, future, and balance:

• Medical, Dental & Vision Insurance with multiple plan options
• Time Off to Recharge -enjoy 10 firm holidays, 3 personal days, and sick time
• Retirement Plan with Firm Contributions to support your future
• Paid Family & Medical Leave plus firm-paid Disability & Life Insurance
• HSA with firm contribution, plus FSA options
• Employee Assistance Program with counseling, childcare, financial, and wellness resources
• Competitive pay for the meaningful work you do

At Cosgrave Vergeer Kester LLP, you’ll discover a place to grow your career while feeling supported, valued, and connected.

Ready to take the next step in your legal career?