Administrative Assistant

Anderson Engineering of Minnesota, LLC; Plymouth (MN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation Time

Sick Time

401k

Pet Insurance

Accident and Hospital Indemnity

Job summary

Anderson Engineering of Minnesota, LLC is seeking an Administrative Assistant to be the first point of contact and to provide comprehensive administrative support. The role includes front desk duties, licensing tracking, invoicing, and event coordination to ensure efficient office operations and a welcoming client experience.

You will support multiple departments, manage communications, coordinate meetings, and help maintain orderly records while upholding confidentiality and professional

Qualifications

• High school diploma or GED required with 1–3 years admin/office support.
• Proficiency in Microsoft Office and strong written/verbal communication.
• Ability to manage multiple tasks with attention to detail and discretion.

Responsibilities

• Serve as receptionist, answer phones, greet visitors, and manage front desk.
• Monitor emails and route inquiries from website, email, and voicemail.
• Process mail and coordinate deliveries (FedEx/UPS).
• Maintain lobby, kitchen, and common areas; restock supplies.
• Coordinate meetings, events, and Lunch-N-Learns including catering.
• Assist Office Manager with invoices, licensing tracking, renewals, and projects.
• Reconcile company credit cards and support sales tax tracking.
• Maintain confidential employee records and file COIs.
• Manage office and kitchen supply inventory and place orders.
• Coordinate apparel orders and onboarding setup as needed.
• Provide general administrative support and assist other departments.

Skills

Microsoft Office Suite

Communication skills

Organizational skills

Time management

Confidential information handling

Education

High School Diploma or GED

Tools

Office equipment troubleshooting

Job description

About Anderson

Anderson Engineering is a Disabled American Veteran-owned multifaceted engineering firm with specialties in Civil, Survey, Structural, Electrical, Mechanical, Environmental, Architectural, and Landscape Architecture services. We combine technical excellence with a culture built on respect, flexibility, and meaningful work. We provide unique and diverse projects to clientele in all 50 states.

Join our Team as an Administrative Assistant

We are seeking an Administrative Assistant to serve as the first point of contact for Anderson Engineering while providing comprehensive administrative and operational support. This role ensures the efficient day-to-day functioning of the office by managing front desk responsibilities, maintaining office operations, and supporting key internal processes such as licensing, invoicing, and event coordination. You’ll play a vital role in creating a welcoming, professional environment that supports team productivity and enhances the overall client experience.

Key Responsibilities:

• Serve as receptionist by answering phones, greeting visitors, and managing front desk operations.
• Monitor administrative emails and route inquiries, including website and voicemail messages.
• Process incoming/outgoing mail and coordinate deliveries (FedEx, UPS, courier).
• Maintain cleanliness and organization of lobby, kitchen, and common areas; restock supplies.
• Coordinate meetings, events, and Lunch-N-Learns, including scheduling, attendance, and catering.
• Assist Office Manager with invoices, licensing tracking, renewals, and administrative projects.
• Reconcile company credit cards and support sales tax tracking.
• Maintain confidential employee records and file Certificates of Insurance.
• Manage office and kitchen supply inventory and place orders as needed.
• Maintain office equipment and coordinate repairs or supply needs.
• Coordinate company apparel orders and employee onboarding setup.
• Provide general administrative support, filing, and employee recognition efforts.
• Assists other departments and employees as necessary.
• Performs related activities as directed.

Qualifications:

• High School Diploma or GED.
• 1-3 years of administrative, receptionist, or office support experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office systems.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to prioritize and multitask.
• High attention to detail.
• Ability to handle confidential information.
• Basic knowledge of office equipment operation and troubleshooting.

Benefits:

• Medical
• Dental
• Vision
• Vacation Time
• Sick Time
• 401 (k)
• Pet Insurance
• Accident and Hospital Indemnity Insurance