Administrative Assistant

Redw Llc; Phoenix, Northern (AZ, KY); Hybrid; USD 28,000 - 36,000; Full time

Benefits offered by this job

401(k) match

HSA & FSA options

Flexible PTO

Wellness reimbursement

Job summary

REDW seeks an Administrative Assistant for an on-site role in Phoenix, AZ. You will manage phones, draft and edit business communications, support client engagement activities, and coordinate internal and external communications to ensure smooth operations.

The position requires 1–3 years of administrative experience, strong organizational and communication skills, and proficiency with Microsoft 365. Overtime and travel (<5%) may be required.

Qualifications

• High school diploma/GED required; some college preferred.
• 1-3 years' experience as an administrative assistant or similar administrative role.
• Availability for overtime as needed during busy seasons.
• Willingness to travel approximately <5%.

Responsibilities

• Answering Phones: manage incoming calls; first point of contact.
• Draft, format, edit, and proofread business documents.
• Serve as primary contact for internal clients regarding administrative processes.
• Assist with setup of client engagement activities and CRM data entries.
• Coordinate internal meetings and events; manage logistics.
• Support production of client deliverables, such as reports and proposals.
• Assist with timekeeping and expense reporting for assigned teams.
• Coordinate communications with clients and staff and provide follow-ups.
• Participate in onboarding training for new administrative staff.
• Provide back-up support to Office Services as needed.
• Take on ad-hoc duties as directed by management.

Skills

Strong organizational skills

Excellent written and verbal沟通 skills

Proficiency in Microsoft 365

Education

High school diploma/GED

Tools

Microsoft 365

Job description

Join REDW - A Top Workplace!

Ready to grow your career somewhere that actually invests in you? At REDW , one of the nation's largest and fastest-growing accounting and advisory firms, we're building something special and we want you to be part of it. Recognized as a Top Workplace, we're known not just for our expertise, but for our people, our culture, and how we show up for each other.

With offices across New Mexico, Arizona, Oregon, Oklahoma, and Las Vegas, you'll have the opportunity to do meaningful work in a collaborative, supportive environment where you can make an impact. Guided by our values Dream Big, Better Together, and Integrity Counts, we push boundaries, support one another, and do the right thing.

If you're ready to grow, be challenged, and actually enjoy the team you're on, REDW is the place to do it!

Please note: This position is on-site in Phoenix 5 days a week

What You'll Do

• Answering Phones: Efficiently manage incoming calls with professionalism and courtesy, serving as the first point of contact for the organization by screening, routing, and providing basic assistance.
• Business Correspondence: Draft, format, edit, and proofread a wide array of business documents including emails, PowerPoint presentations, and general office communications.
• Client Interaction Point of Contact: Serve as the primary contact for internal clients regarding administrative processes, ensuring high-quality control and efficient record management.
• Client Engagement Management: Assist with the setup of client engagement activities such as initiating new client research/acceptance, completing due diligence forms, managing CRM data entries, coordinating engagement codes, and arranging electronic files.
• Meeting and Event Coordination: Facilitate the planning and execution of internal meetings and events, ensuring all logistical details are handled seamlessly.
• Production of Client Deliverables: Support the creation of client-facing materials like reports, proposals, and agreements, ensuring timely and accurate delivery.
• Expense Management: Assist with timekeeping and expense reporting for assigned teams, maintaining accurate records.
• Internal and External Liaison: Coordinate communications with clients and staff, screening calls and facilitating client service interactions, and providing diligent follow-ups.
• Onboarding Support: Participate in the training of new administrative staff, providing guidance and answering procedural questions.
• Back-Up Office Support: Offer back-up assistance to Office Services as necessary
• Ad-Hoc Duties: Take on additional responsibilities and engage in special projects as directed by management.

What You Bring

• High school diploma/GED required; some college preferred.
• 1-3 years' experience as an administrative assistant or similar administrative role.
• Availability for overtime as needed during busy seasons.
• Willingness to travel approximately <5%.

What Sets You Apart

• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft 365 applications.
• Familiarity with office management procedures and basic accounting principles.
• Professional attitude and appearance.
• Ability to work independently and as part of a team.

Why You'll Love Working at REDW

Compensation

• Hourly range: $20 - $26
• Final offer based on location, experience, skills, licensure, and business need
• Commitment to fair and equitable pay practices
• 401(k) with match
• HSA and FSA options
• Flexible PTO + 10 holidays
• Monthly wellness reimbursement

  Growth & Development

  • Learning platform + credential support

  Remote Support

  • Tech provided

  Culture

  • Strong focus on collaboration and inclusion
  Equal Opportunity Employer

  REDW values diversity and is committed to equal opportunity in the workplace. We do not discriminate based on race, color, religion, gender, national origin, age, disability, sexual orientation, or any other protected status.