Administrative Assistant

Universal Engineering Sciences; Phoenix (AZ); On-site; USD 23,000 - 30,000; Full time

Job summary

UES is seeking an Administrative Assistant I to support leaders and teammates with coordination, communication, and organization, helping drive productivity and team success.

The ideal candidate is organized, detail‑oriented, proactive, and thrives in a fast‑paced environment while managing multiple priorities and building strong working relationships across internal teams, vendors, and visitors.

Qualifications

• High school diploma or equivalent required.
• 0-2 years administrative or office support experience.
• Working knowledge of Microsoft Office Suite and office tools.
• Strong organizational, time management and problem-solving skills.
• Strong attention to detail and discretion with confidential information.
• Effective verbal and written communication with team and stakeholders.
• Able to work independently and collaboratively in a fast-paced environment.
• Adaptable to changing work environment and relationships at all levels.

Responsibilities

• Help keep the team organized, connected, and operating efficiently.
• Coordinate schedules, meetings, and communications for leaders and team members.
• Create polished documents, reports, and presentations that support business goals.
• Partner with internal teams, vendors, and visitors to deliver a professional experience.
• Support projects and initiatives that improve productivity and day-to-day operations.
• Maintain office resources and help ensure a smooth, well-functioning workplace.
• Contribute where needed in a collaborative, fast-paced environment.

Skills

Organizational skills

Time management

Problem solving

Verbal & written communication

Attention to detail

Discretion with confidential info

Independent & collaborative work

Education

High school diploma or equivalent

Associate degree or coursework preferred

Tools

Microsoft Office Suite

Job description

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We're looking for an Administrative Assistant I to join our growing team and help keep operations running smoothly. In this role, you'll support leaders and team members through effective coordination, communication, and organization, helping drive productivity and team success.

This is an excellent opportunity for someone looking to start or grow a career in administration. The ideal candidate is organized, detail-oriented, proactive, and thrives in a fast-paced environment while managing multiple priorities and building strong working relationships.

Responsibilities

• Help keep the team organized, connected, and operating efficiently
• Coordinate schedules, meetings, and communications for leaders and team members
• Create polished documents, reports, and presentations that support business goals
• Partner with internal teams, vendors, and visitors to deliver a professional experience
• Support projects and initiatives that improve productivity and day-to-day operations
• Maintain office resources and help ensure a smooth, well-functioning workplace
• Contribute where needed in a collaborative, fast-paced environment

Qualifications

• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Preferred Qualifications

• Previous administrative, office support, customer service, or internship experience
• Strong organizational skills with the ability to manage multiple priorities effectively
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Excellent communication and relationship-building skills
• High attention to detail and ability to handle confidential information with discretion
• Self-motivated, adaptable, and comfortable working in a fast-paced, team-oriented environment

Travel Requirements

This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here