Administrative Assistant

GRAND CANYON UNIVERSITY; Phoenix (AZ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life and disability insurance

401K savings plan

Flexible spending accounts

11 paid holidays

Paid time off to volunteer

Education Tuition Discount Program

Job summary

Grand Canyon University seeks an Administrative Assistant/Exam Proctor to support the Nursing Academic team at the West Valley campus. The role handles testing, scheduling, data entry, and coordination with the Director of Nursing Services to ensure accurate exam administration and integrity.

The position involves managing testing equipment, proctoring both in-person and virtual exams, and handling student compliance while supporting routine administrative duties and event-related tasks.

Qualifications

• Excellent communication skills, both written and spoken.
• Collaborative, positive attitude, and seeks opportunities to improve processes.
• Strong work ethic with integrity and confidentiality.
• Self-directed and able to adapt to changing needs daily.
• Ability to manage multiple tasks efficiently and learn quickly.
• Experience with standardized procedures and preventing complications.
• Strong customer service skills and conscientious efficiency.

Responsibilities

• Maintain computer testing room and equipment.
• Apply technical knowledge for problem solving and testing process improvements.
• Proctor in person or virtual exams with standardized procedures.
• Provide technical assistance during student exams and uphold integrity protocols.
• Maintain knowledge of current operating technology.
• Obtain and maintain all student compliance documentation.
• Perform tasks and projects for the Director of Nursing Services.
• Manage student cohort scheduling and calendars.

Skills

Excellent communication

Collaborative attitude

Strong work ethic

Self-directed

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

PowerPoint

Word

Excel

Teams

OneDrive

Outlook

Job description

Grand Canyon University - Administrative Assistant/Exam Proctor

Grand Canyon University! One of Arizona's leading institutions of higher learning. Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenominational Christian University. The College of Nursing at Grand Canyon University is currently seeking an Administrative Assistant/Exam Proctor. This will support the Academic Team at the West Valley Accelerated Bachelor of Science in Nursing campus. The Administrative Assistant plays an integral role in supporting the Nursing Academic team with administrative and exam proctoring support. The primary responsibility is to ensure all examinations are administered accurately. This includes management of testing equipment, testing technologies, and ensuring exam integrity. This role also consists of administrative support such as scheduling, data entry and integrity, term start, orientation and graduation projects working alongside the Director of Nursing Services and the Nursing Academic Team.

Location: 2600 West Camelback Road, Phoenix

Schedule: Full time, Mon-Fri. standard business hours

Benefits: Full benefits including tuition package.

Why work at GCU:

• Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings plan.
• Generous time off plan and 11 paid holidays.
• Paid time off to volunteer in the community or at GCU-sponsored events.
• We also offer full-time employees, their spouses, and dependent children an Education Tuition Discount Program.

What You Will Do:

• Maintain computer testing room and equipment.
• Apply technical knowledge and skills for problem solving, trouble shooting and continuous improvement of process and procedures related test administration.
• Proctor all in person or virtual exams which includes operation of standardized process for examination administration.
• Provide technical assistance during student exams and follow established protocol for integrity breaches.
• Maintain and update knowledge of current operating technology.
• Obtain and maintain all student compliance documentation.
• Perform various tasks, assignments, and projects as directed by Director of Nursing Services.
• Manage student cohort scheduling and calendars.

What You Will Have:

• Excellent communication skills, both written and spoken.
• Collaborative, positive attitude, and seeks opportunities to contribute to process improvement.
• Possess strong work ethic that includes a high degree of integrity, professionalism, confidentiality, and time management.
• Self-directed person with the ability to adapt to changing needs and priorities on a daily basis.
• Ability to perform multiple tasks efficiently and effectively; ability to learn quickly.
• Adept at managing standardized work procedures and processes with an eye for anticipating and preventing any possible complications.
• Must have strong customer service skills, and conscientious sense of efficiencies.
• High school diploma or equivalent.
• Microsoft Office Suite: Power Point, Word, Excel, Teams, OneDrive, Outlook.

The University values diversity among its students, faculty and staff, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.

Employment is contingent upon the satisfactory outcome (as determined by the university) of pre-employment screening activities, including a background check.