Administrative Assistant

Gftmix; Phoenix (AZ); On-site; USD 38,000 - 46,000; Full time

Job summary

GFT Ready Mix in Phoenix, AZ is seeking an Administrative Assistant to provide proactive support to the Office Manager and team.

You will greet visitors, manage calls, handle correspondence, arrange travel, and maintain files, while protecting confidential information. This role requires strong organizational skills, meticulous attention to detail, and professional communication.

Qualifications

• Previous administrative assistant or office support experience.
• Knowledge of office procedures and filing systems.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Strong organization, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Detail-oriented with strong problem-solving abilities.
• High school diploma or equivalent.

Responsibilities

• Greet and assist customers, vendors, applicants, employees, drivers, and visitors.
• Determine the purpose of each visit and direct visitors to the appropriate person or department.
• Maintain a professional, organized reception area.
• Notify employees when visitors or deliveries arrive.
• Answer and direct incoming calls professionally.
• Take accurate messages and provide general company information.
• Prepare and distribute emails, letters, memos, forms, and other correspondence.
• Schedule appointments, meetings, and travel arrangements.
• Prepare reports, maintain files, and update contact lists.
• Order office supplies and assist with office procedures.
• Submit and reconcile expense reports.
• Receive and route mail, deliveries, documents, and payments.
• Provide general administrative support and assist with special projects.
• Protect confidential employee, customer, vendor, and company information.
• Perform other duties as assigned.

Skills

Organization

Time management

Multitasking

Communication

Detail-oriented

Problem solving

Education

High School Diploma

Tools

Microsoft Office

Excel

PowerPoint

Job description

Description

Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will report directly to the Office Manager and will be responsible for performing a variety of administrative and clerical tasks.

Responsibilities

• Greet and assist customers, vendors, applicants, employees, drivers, and visitors.
• Determine the purpose of each visit and direct visitors to the appropriate person or department.
• Maintain a professional, organized, and welcoming reception area.
• Notify employees when visitors or deliveries arrive.
• Answer and direct incoming calls professionally.
• Take accurate messages and provide general company information.
• Prepare and distribute emails, letters, memos, forms, and other correspondence.
• Schedule appointments, meetings, and travel arrangements.
• Prepare reports, maintain files, and update contact lists.
• Order office supplies and assist with office procedures.
• Submit and reconcile expense reports.
• Receive and route mail, deliveries, documents, and payments.
• Provide general administrative support and assist with special projects.
• Protect confidential employee, customer, vendor, and company information.
• Perform other duties as assigned.

Requirements

• Previous administrative assistant or office support experience.
• Knowledge of office procedures and filing systems.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Strong organization, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Detail-oriented with strong problem-solving abilities.
• High school diploma or equivalent required.

GFT Ready Mix is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.