Administrative Assistant

Aston Carter; Peoria (IL); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

Life Insurance

Short and long-term disability

Health Savings Account (HSA)

401(k) Retirement Plan

Paid time off (PTO)

Job summary

Aston Carter is seeking an experienced Executive Administrative Assistant to provide high-level support to leadership in Peoria, IL. This contract onsite role focuses on managing calendars, travel, and confidential information while coordinating board and leadership meetings with precision.

The ideal candidate brings 10+ years of administrative experience, strong Microsoft Office skills, and excellent communication.

Qualifications

• 10+ years of administrative or executive assistant experience.
• Experience supporting executives and leadership teams.
• Proficient in Microsoft Office and strong communication.

Responsibilities

• Provide comprehensive administrative support to executives and leadership teams.
• Manage calendars, schedules, meetings, and travel arrangements.
• Coordinate office operations, including ordering supplies and maintaining records management systems.
• Review and process invoices, reports, correspondence, financial statements, and other business documents.
• Organize and maintain corporate records, files, and documentation.
• Analyze incoming communications and determine appropriate prioritization and distribution.
• Prepare agendas, presentations, meeting materials, and supporting documentation.
• Coordinate committee, board, and leadership meetings, including logistics and follow-up actions.
• Handle sensitive and confidential information with professionalism and discretion.
• Support special projects and additional administrative initiatives as assigned.

Skills

Microsoft Office

Calendar management

Communication

Organization

Independent work

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Executive Administrative Assistant

We are seeking an experienced Executive Administrative Assistant to provide high-level support to leadership. This individual will play a critical role in managing administrative functions, coordinating executive activities, handling confidential information, and ensuring smooth day-to-day operations.

Key Responsibilities

• Provide comprehensive administrative support to executives and leadership teams.
• Manage calendars, schedules, meetings, and travel arrangements.
• Coordinate office operations, including ordering supplies and maintaining records management systems.
• Review and process invoices, reports, correspondence, financial statements, and other business documents.
• Organize and maintain corporate records, files, and documentation.
• Analyze incoming communications and determine appropriate prioritization and distribution.
• Prepare agendas, presentations, meeting materials, and supporting documentation.
• Coordinate committee, board, and leadership meetings, including logistics and follow-up actions.
• Handle sensitive and confidential information with professionalism and discretion.
• Support special projects and additional administrative initiatives as assigned.

Required Qualifications

• High school diploma or GED required.
• 10+ years of administrative or executive assistant experience.
• Experience supporting executives and leadership teams.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently and prioritize competing responsibilities.
• Demonstrated professionalism, discretion, and attention to detail.

Preferred Skills

• Experience with event planning, budgeting, and project coordination.
• Strong leadership and mentoring capabilities.
• Ability to maintain organized records and document management processes.
• Customer service and interpersonal skills with the ability to build effective working relationships.

Key Competencies

• Executive Support
• Calendar Management
• Meeting & Event Coordination
• Document Management
• Communication Skills
• Organization & Planning
• Confidentiality
• Problem Solving
• Multitasking
• Professionalism

Experience Required:

10+ Years

Education Required:

High School Diploma or GED

Job Type & Location

This is a Contract position based out of Peoria, IL.

Pay And Benefits

The pay range for this position is $16.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Peoria, IL.

Application Deadline

This position is anticipated to close on Oct 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.