Administrative Assistant

Talentify; Pensacola (FL); On-site; USD 28,000 - 42,000; Full time

Job summary

MarineMax is seeking an Administrative Assistant to provide clerical and administrative support in Pensacola, FL. The role involves scheduling appointments, assisting callers, greeting customers and guests, composing and typing correspondence, and handling mail and records with accuracy.

You will manage calendars, coordinate meetings, take notes, and perform general office duties while representing the company professionally to customers, vendors, and colleagues.

Responsibilities

• Answer telephone and provides information to callers
• Opens incoming mail and routes to appropriate individuals
• Manage, organize, and update data using database applications
• Schedule appointments and coordinate conferences/meetings
• Take meeting notes and prepare final notes using computer
• Perform general office duties (copying, faxing, filing)
• Represent MarineMax when communicating with external parties
• Establish and maintain relationships with team members, customers, vendors and others
• Respond to variety of demands and projects efficiently
• Demonstrate effective verbal and written communication skills
• Meet established deadlines
• Understand and implement procedures, policies and guidelines
• Coordinate arrangements and prepare correspondence with minimal review
• Maintain good working relationships with all levels of the organization and public
• Communicate effectively with internal and external customers, visitors and callers
• Work independently and make sound decisions with minimal supervision
• Perform other duties as assigned

Job description

OVERVIEW:

The Administrative Assistant provides clerical and administrative support including scheduling appointments, assisting callers with information, greeting customers and guests, composing and typing correspondence using computer, reading and routing incoming mail, filing correspondence and other records, and other assigned clerical duties.

KEY TASKS:

• Answer telephone and gives information to callers, take messages, or transfer calls to appropriate individuals
• Opens incoming mail and routes mail to appropriate individuals.
• Accurately manage, organize, and update relevant data using database applications.
• Schedule appointments, maintain calendar and coordinate conferences and meetings.
• Take meeting notes and prepare final notes using computer.
• General office duties including copying, collating, faxing, and filing.
• Represent MarineMax when communicating with persons outside the company. Always presents a good impression of the company.
• Establish and maintain relationships with fellow MarineMax team members as well as customers, vendors and other outside persons.
• Efficiently respond in an effective manner to a variety of demands and projects
• Demonstrate effective verbal and written communication skills
• Meet established deadlines.
• Understand, adhere to and implement procedures, policies and guidelines
• Manage information, coordinate arrangements and prepare correspondence with minimum review
• Establish and maintain good working relationships with all levels of the organization and the public
• Effectively communicate with internal and external customers, visitors and telephone callers
• Work effectively and make sound decisions with minimal supervision
• Other duties as assigned

KEY RESULT AREAS:

• Accurate and timely correspondence.
• Professional representation of MarineMax
• Well organized and executed meetings

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.