Administrative Assistant

Energy Transfer Partners, L.P.; Pennsylvania; On-site; USD 35,000 - 45,000; Full time

Job summary

A leading compression service provider in Pennsylvania is looking for an Administrative Assistant to support field operations through accurate reporting, training coordination, and resource planning. Ideal candidates should have a high school diploma, excellent communication skills, and proficiency in MS Office. This full-time position requires 0-2 years of relevant experience and offers the opportunity to contribute to a team-focused environment while ensuring operational efficiency.

Qualifications

• 0 - 2 years of relevant work experience.
• Ability to create effective and concise reports.
• Knowledge of general accounting practices.

Responsibilities

• Review and approve field service reports submitted by Service Technicians.
• Train new employees on data entry of service reports.
• Assist operations management to plan training or company events.

Skills

Proficient in MS Office

Customer service oriented

Strong communication skills

Organizational skills

Problem solving

Education

High School diploma or equivalent

Job description

USA Compression Partners, LP, (NYSE: USAC) provides mission-critical natural gas compression services to large upstream and midstream energy companies. We are an operations centric, technology-driven employer with 800+ employees in 18 states across the US. We owe our success to the quality of our employees, our strong commitment to safety, and our superior service to customers.

Key Business Objectives

The Administrative Assistant position is responsible for ensuring accurate and timely reporting of field service reports, planning training and company events for operations team, and assisting with resource planning systems and projects to support field operations activities.

Duties and Responsibilities

• In conjunction with Area Service Managers, review and approve field service reports which have been submitted by Service Technicians. Ensure time is reflected accurately for work performed, and all required fields have been accurately completed.
• Train new employees on data entry of service reports and time management.
• Assist IT Dept. with troubleshooting of FSA (Service Report system) as required.
• Review Service Technician parts transactions to ensure the parts system is updated accurately.
• Coordinate with preferred vendors to provide resources (i.e. cell phone, air card, uniforms, etc.) which support operations daily activities.
• Provide various training to operations staff (i.e. parts transactions, service reporting, etc.).
• Assist operations management to plan training or company events as required.
• Provide reports in various formats as required to support short term and long term objectives.
• Create reports for customers as required.
• Create and maintain user accounts within the parts management system.
• Ensure unit files are maintained and organized.
• Maintain oil sample database reporting and manage user accounts.
• Ensure office area is organized and office equipment is properly maintained.
• Provide support or lead miscellaneous projects to achieve company goals as required.
• Any other duties or responsibilities as assigned by the supervisor.
• Full-time hourly position.

Skills/Capabilities and Education

• High School diploma or equivalent required.
• 0 - 2 years of relevant work experience.
• Proficient in MS Office: Microsoft Word, Excel, Access, PowerPoint and Outlook.
• Customer service oriented.
• Strong verbal, written, and interpersonal communication skills.
• Ability to understand written and verbal communication from the company and supervisor including training, procedures, instructions, etc.
• Ability to problem solve.
• Knowledge of general accounting practices.
• Strong clerical and organizational skills.
• Ability to create effective and concise reports.
• Excellent numerical perception.
• Ability to work independently and with a team.
• Applicant must have the ability to legally work in the U.S.

Working Conditions

• Lifting up to 25 lbs occasionally.
• Working extended hours as required in emergencies, on projects or outages.
• The incumbent spends the majority of time sitting or standing in a comfortable position with ample opportunity to move about.

USA Compression is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law.

The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.

DISCLAIMER

The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact the EEO Coordinator at 713-989-2247. This number is for reasonable accommodation requests only.